Senior Document Controller

24 ore fa

Milano, Lombardia, Italia Kovan Technology Solutions A tempo pieno

Role: Senior Document controller (8+ Years)

Location: Milan, Italy (Onsite)

Job Type: Contract

Rotation: 28 Days On / 28 Days Off

Report to the project cost control /planning engineer [service manager], the Document Controller is responsible for managing and controlling project documentation in compliance with PMS procedures, COMPANY requirements, and industry standards. This role ensures that all engineering, procurement, construction, and commissioning within the project documentation is properly registered, distributed, tracked, and archived throughout the project lifecycle through Electronic and Hard copy as required by the COMPANY.

Key Responsibilities

Document Management


• Establish and maintain the Document Control System (DMS/EDMS).


• Register, issue, and archive incoming and outgoing documents (drawings, specifications, procedures, manuals, correspondence).


• Control document numbering, versioning, and revisions.


• Ensure correct distribution of documents to Client, EPC/EPIC contractor(s), subcontractors, and vendors.


• Maintain up-to-date document registers and transmittal logs.

Project Support


• Support engineering, procurement, construction, and commissioning teams with document submission and retrieval.


• Monitor vendor/subcontractor documentation submission per project schedule.


• Ensure document deliverables meet contractual requirements (e.g., metadata, format, review cycles).


• Coordinate with QA/QC to maintain records for audits and compliance.

Compliance & Quality


• Ensure document management procedures comply with ISO 9001, ISO 29001, and company QMS.


• Implement document control standards for technical and commercial correspondence.


• Prepare document status reports for project management and client reviews.


• Support handover documentation and final project data books (As-Built).

Training & System Use


• Train project team members on DMS usage and document control processes.


• Interface with IT/EDMS team to resolve system issues.

Key Deliverables


• Controlled document registers (engineering, procurement, construction).


• Document distribution matrices.


• Transmittal sheets and submission records.


• Status reports (weekly/monthly).


• Final documentation handover package (Dossiers, Data Books, As-Builts).

Technical Skills


• Proficient in Electronic Document Management Systems (EDMS) such as Aconex, Procoor, ProArc, Documentum, SharePoint, or similar.


• Strong knowledge of MS Office (Word, Excel, PowerPoint).


• Understanding of ISO standards and project document numbering systems.

Minimum qualifications [Document controller]


• Bachelor Degree [BSc] from an accredited university.


• Work experience of eight (8) years after earning degree.


• Excellent spoken and written English including proven ability to write reports.

  • Document Controller

    6 giorni fa

    Milano, Lombardia, Italia ManpowerGroup A tempo pieno

    Manpower Business Professional, per multinazionale operante nel settore della consulenza strategica e direzionale e dell'esternalizzazione specializzata, ricerca un/aDocument Controllerper la sede diAssago.La risorsa sarà inserita all'interno di unteame si occuperà della gestione e del controllo della documentazione di progetto, garantendo la corretta...

  • Document Controller

    6 giorni fa

    Milano, Lombardia, Italia Mynameis A tempo pieno

    DOCUMENT CONTROLLER - UFFICIO TECNICOCOMPANY PROFILEIl nostro cliente è una azienda operante nel settore metalmeccanico specializzata nella progettazione e fornitura di impianti elettrochimici per la produzione di idrogeno verde, cloro e soda caustica. Con oltre 20 anni di esperienza, l'azienda offre soluzioni di nuova costruzione e di assistenza in molte...

  • Digital Document Controller

    5 giorni fa

    Milano, Lombardia, Italia Jobbit A tempo pieno

    Adecco ItaliaAdecco Italia ricerca per azienda leader in ambito internazionale nell'ingegneria impiantistica un/una: DOCUMENT CONTROLLER Il/La Digital Document Controller si occupa delle attivita legate alla gestione documentale all'interno di un Progetto. Il ruolo prevede l'aderenza alle procedure documentali specifiche del progetto, ai requisiti...

  • Document Controller

    2 settimane fa

    Milano, Lombardia, Italia KLN Project A tempo pieno

    KLN Project, per la propria Divisione EPCM (Engineering, Procurement, Construction and Management), è alla ricerca di una figura diDocument Controller/Segreteria Tecnicada inserire nel proprio organico per il supporto tecnico del team di progetto all'interno della Divisione dedicata allo sviluppo e alla realizzazione di impiantistica di grandi dimensioni in...

  • Document Controller

    1 settimana fa

    Milano, Lombardia, Italia PES Group A tempo pieno

    La SocietàPES ENGINEERINGè nata dalla Divisione Ingegneria di PES, fondata nel 1979, e conta attualmente nel suo permanent staff di ingegneria, oltre 140 risorse, vantando una significativa esperienza nei settori Oil & Gas, Power, Energie Rinnovabili, Chimico, Petrolchimico e Automotive.La SocietàPES ENGINEERINGfornisce servizi tecnici e di ingegneria...

  • Document Controller

    6 giorni fa

    Milano, Lombardia, Italia Jobbit A tempo pieno

    Adecco ItaliaAdecco Financial Services, filiale specializzata Consulting ricerca per multinazionale operante nel settore della consulenza strategica, direzionale e outsourcing una figura di:Document Controller con Inglese e Francese La risorsa si occupera di:- Controllo Documentale;- Gestione del registro dei documenti principali;- Archiviazione documenti;-...

  • Document Controller

    5 giorni fa

    Milano, Lombardia, Italia Airswift A tempo pieno

    Location: Milan, ItalyProject: Mozambique LNGWork Schedule: Monday-Friday (full-time)Duration: 12 months (renewable).Applications: Italian nationals or EU citizen (Visa sponsorship not provided).Recruiter: Mariana CortezKey words:LNG, DCS, EDMS, New Prodom, Document Control, Oil and Gas.Our CompanyAirswift takes pride in being an international workforce...

  • Document Controller

    1 giorno fa

    Milano, Lombardia, Italia Turner & Townsend A tempo pieno

    Company Description Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people's lives. Working in partnership makes it possible to deliver the world's...

  • Document Controller

    24 ore fa

    Milano, Lombardia, Italia Turner & Townsend Pty Limited A tempo pieno

    Company DescriptionTurner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people's lives. Working in partnership makes it possible to deliver the world's most...

  • Document Controller

    24 ore fa

    Milano, Lombardia, Italia Turner & Townsend A tempo pieno

    Company Description Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people's lives. Working in partnership makes it possible to deliver the world's...