Consultant Supply Chain

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world's largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

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WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

Supply Chain funds management focal point to coordinate budget planning and monitoring of country office supply chain related funds to ensure transparency, accountability, reporting and better resource utilization.

ACCOUNTABILITIES/RESPONSIBILITIES:

Under the direct supervision of the Head of Logistics and Field Support Unit SCDLT the incumbent will perform the following responsibilities:
1. Lead in reviewing Supply chain budget revisions for COs through RBs and ensure SC Matrices are cleared in time.
2. Lead the development of the new SC Budget plan Matrix tool with TEC and facilitate testing with RBs/COs
3. Update user guideline for the SC Budget plan and support in development of training materials.
4. Review the Supply Chain funds monitoring controls and reports needed to measure performance (actuals vs. planned) and cost analysis including the quarterly monitoring tool for all countries.
5. Work with Resource Management (RM) team to ensure that the accounting model is comprehensive and meets Supply Chain requirements;
6. Provide training to RBs/COs on fund management-related areas and support to review training materials.
7. Support the development of the Supply Chain budget planning, funds management and monitoring processes, tools and knowledge base including guidance and training materials;
8. Act as the Supply Chain food modality budget planning subject matter expert and support funds management network in Regional Bureau and Headquarters;
9. Review Supply Chain performance regularly and work directly with the data expert team to ensure IT solutions are in line with the measurement methodologies;
10. Analyze Supply Chain processes to define constraints and bottleneck and propose optimization solutions. Support Country office /Regional Bureau/corporate task force in the onset of large-scale emergency operations and at the inception of the country strategic plan;
11. Ensure quality data of Supply Chain cost matrix reviews according to

corporate regulations and policies. Analyze and monitor Supply Chain

expenditures status of new and on-going projects to achieve an optimal utilization of funds and to avoid any surplus/deficit;
12. Support RBs/COS on Corridor Cost sharing activity and reconciliation process.
13. Complete cost line items mapping with General Ledger codes and material groups;
14. Contribute to the monitoring and evaluation of the effectiveness of the logistics funds management support strategy by suggesting and implementing agreed upon KPI;
15. Monitor Key Performance Indicators and report to supervisor on performance trends;
16. Process regular data and compile reports for the purpose of continuous monitoring of Supply Chain funds status reports and year-end closure reports.

DELIVERABLES AT THE END OF THE CONTRACT:

1. Coordinate and lead the development of new SC Budget planning tool and rollout to RB/Cos;
2. Review SC budget plan Matrixes on timely manner and provide feedback related to budget.
3. Review Corridor Cost sharing process for RBs/Cos regularly and support periodical reconciliations;
4. Capacity building and training of RB focal points and strengthening of support mechanism;
5. Employ reporting tools and automated analytics for supply chain food data from LESS;
6. Support financial closure and global losses report data analytics.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

• Advanced University degree in Transport Economics, Supply Chain, Logistics, Finance, Accounting, Business Administration, or other related field, or First University degree with additional years of related work experience and/or training/courses.
Experience:

• At least 3 years of experience in finance, accounting, logistics, procurement, supply chain or related fields;

• Experience with budget planning, financial accounting, reconciliation, monitoring and reporting;

• Good experience with Microsoft tools such as Excel, Word and access is desirable and intermediate knowledge of an ERP system (i.e. SAP or Oracle) system is essential;

• Experience preparing and managing supply chain related budget, such as port operation, storage management and transport operations;

• Proven ability to provide analytical support and recommendations for funds management, utilization and optimization.

• Operational experience with integrated supply chain operations, sourcing to delivery

Knowledge & Skills:

• Knowledge of SAP ERP system and running reports in SAP, as well as knowledge on basic system architecture;

• Knowledge of logistics operations;

• Knowledge of WFP policies and practices with regard to budget and accounting
Languages:

• Fluency (level C) in English language and Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP's working language, Portuguese.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: 

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email.

• If you experience challenges while submitting your online application, please contact us at for technical support only.

• Please note that applications sent to this email address cannot be considered.

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.