Coordinator - Showroom & Office (m/f/d)

(Junior) Coordinator - Showroom & Office (m/f/d)

Italy / Milano

CYBEX is a company that puts tomorrow's people at the heart of its brand. Always questioning the status quo and not afraid of challenging the establishment, CYBEX has become not just a leader in child safety but is seen as an innovative lifestyle and fashion brand for parents. We offer car seats, baby carriers, kids furniture and strollers enabling parents to keep their little ones safe in style. After growing rapidly in the last few years, we look for ambitious talent to contribute to CYBEX's success story.

Your seat to fill:

• Serve as the first point of contact for employees and visitors at the Milan Creative Hub, creating a welcoming atmosphere and an exceptional showroom and brand experience
• Organize and coordinate the showroom agenda, meetings, and events with influencers, VIPs, press, retailers, and other external stakeholders, in close collaboration with internal teams
• Coordinate and manage external service providers involved in the daily operations of the Creative Hub
• Collaborate closely with teams at our Bayreuth headquarters (Corporate Architecture, Facilities, IT, Finance, etc.) on all topics related to office and showroom management
• Support general daily operations, including maintenance, office supplies, couriers and shipments, invoicing, stock management, and product displays
• Participate in projects aimed at improving internal processes, structures, and operational efficiency
• Manage appointments and travel arrangements for senior management and, where applicable, team members, assisting with expense reports
• Organize and coordinate meetings, including agenda preparation, minute taking, and follow-ups when required
• Maintain accurate records, files, and archives (both digital and physical), also assisting with needed procurement and finance documents and processes
• Ensure a smooth, professional, and welcoming onboarding experience for new employees

Your stroll to CYBEX:

• Previous experience as personal assistant, or in office management, hospitality, showroom management, administration, or a similar coordination role
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment, a service-oriented mindset with excellent interpersonal and communication skills
• Professional, confident, and welcoming demeanor, with a strong sense of discretion
• Ability to work independently while also collaborating effectively with cross-functional and international teams
• Strong attention to detail and a proactive, solution-oriented approach
• Comfortable working with external service providers and internal stakeholders at all levels
• Excellent proficiency in English and Italian; additional languages are a plus
• Confident user of MS Office and general office systems; experience with administrative tools is an advantage

CYBEX operates globally and has employees from copious nations. If you are keen to leave your footprint in a swiftly growing business that offers plenty of opportunities to grow both on a professional and individual level, you've come to the right place. You'll have the chance to develop your personal profile in an international environment. As part of Goodbaby International Holdings Ltd., CYBEX is dedicated to creating an inclusive working environment that encompasses diversity and equal opportunities. At CYBEX, we place great importance on our values: Imagination, Belief, Passion, Strength, Respect, and Love. These values shape our company culture and drive us to develop innovative solutions and achieve exceptional results.