Executive Assistant

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Job Title: Executive Assistant (Remote part-time)
Industry: Investments
Location: Remote
Salary: $800 USD per month
Type: Independent Contractor Agreement
Work Hours (ET): 08:30AM to 01:00PM EST (TBC) | M to F
Language Requirement: English C1+ (Fully Professional)
Equipment: Must have your own laptop + high-speed internet
Apply: Please submit your résumé in English only

Role Overview
We are seeking a highly organized, proactive, and detail-oriented Part-Time Executive Assistant to support a senior executive who manages multiple companies and works with a large number of stakeholders. This role requires exceptional judgment, discretion, and the ability to operate independently in a fast-paced, high-trust environment.

The ideal candidate is comfortable managing complex calendars, handling sensitive information, coordinating across multiple entities, and providing both professional and limited personal support to ensure seamless day-to-day operations.

Key Responsibilities
Executive & Administrative Support
Manage and optimize a complex calendar across multiple companies and boards
Coordinate meetings with internal teams, external partners, and stakeholders (30+ entities)
Prepare agendas, meeting materials, and follow-ups
Handle executive email inbox management and prioritization
Coordinate domestic and international travel when required

Organization & Documentation
Maintain structured documentation for stakeholders, meetings, and key initiatives
Track action items, deadlines, and commitments across companies
Organize digital files and records for easy access and continuity
Support preparation of presentations, summaries, and executive briefs

Light Financial & Operational Support
Track expenses and organize supporting documentation
Assist with basic financial coordination (no heavy accounting required)
Support invoice tracking and reporting at a high level
Coordinate with external vendors or internal teams as needed

Personal & Family Assistance (Limited Scope)
Provide occasional personal administrative support related to scheduling, logistics, or coordination
Assist with time optimization to reduce executive overload

Tools & Systems
Use time-management and tracking tools (Notion, ClickUp, Asana, or similar)
Maintain strong follow-through and visibility on tasks and priorities

Required Skills & Experience
Proven experience as an Executive Assistant supporting senior leadership
Strong ability to manage competing priorities across multiple entities
Excellent written and verbal communication skills (English C1/C2 required)
High level of discretion, professionalism, and reliability
Exceptional attention to detail and organizational discipline
Comfortable working remotely with minimal supervision

Preferred Qualifications
Experience supporting executives involved in multiple businesses or boards
Familiarity with basic financial concepts and expense tracking
Experience working with U.S.-based executives or global stakeholders
Strong comfort with digital tools and systems
Experience supporting light social media or content coordination (e.g., drafting posts, scheduling content, coordinating with marketing or creative teams) is a plus. (nice to have)

What Success Looks Like
The executive's time is protected, structured, and optimized
Information is organized, accessible, and never lost
Tasks move forward without constant follow-up
Stakeholders experience clear, professional coordination
The executive gains mental space to focus on strategic priorities

What's in It for You
Opportunity to work closely with a senior executive across multiple businesses and high-level stakeholders
High-trust, autonomous role where your work has direct impact and visibility
Flexible, part-time remote schedule designed for experienced professionals
12 days of paid vacation per year
8 national holidays observed
Clear opportunity to grow into a full-time role over time, with expanded responsibilities based on performance and business needs
Exposure to strategic decision-making, operations, and executive-level workflows
Professional environment that values clarity, ownership, and execution over micromanagement
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