Facilities Management Assistant

Facilities Management Assistant page is loaded## Facilities Management Assistantremote type: On-sitelocations: ROME, ITAtime type: Full timeposted on: Gisteren geplaatstjob requisition id: REQ **JLL empowers you to shape a brighter way**.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients.We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.We are seeking a detail-oriented Facilities Management Assistant to support laundry operations and GXP (Good X Practice) services within our pharmaceutical manufacturing environment.This role ensures compliant, efficient, and reliable facility support that upholds cGMP standards, data integrity, and high-quality service for all laundry-related activities and facility services.## Key Responsibilities**Laundry Operations Management** Coordinate and oversee on-site laundry services for cleanroom garments, lab coats, scrubs, PPE, and related textiles.Maintain inventory levels of clean and spare garments, PPE, and consumables while monitoring supplier performance and lead times.**GXP Services Support** Assist in activities related to GXP compliance for facility operations, including QA support for audits, inspections, and regulatory readiness.Support management of Change Controls, Deviation Investigations, CAPA, and associated records to ensure traceability and data integrity.Maintain and update Standard Operating Procedures (SOPs), work instructions, and related documentation while ensuring team adherence.Assist in implementing corrective and preventive actions to address quality and compliance findings.**Facilities & Operations Support** Assist with general facilities management tasks to ensure a safe, compliant, and efficient facility environment including maintenance coordination, space planning, housekeeping, waste management, and safety initiatives.Coordinate with cross-functional teams (Production, QA, Safety, IT, Sustainability) to support operational projects and improvements.Ensure compliance with local, national, and industry regulations, including environmental, health, and safety standards.Maintain asset management records, CMMS inputs, and preventive maintenance schedules for soft services facilities management assets.**Vendor & Stakeholder Management** Liaise with external vendors and service providers to ensure service levels, performance, and compliance standards are met.Support vendor selection, onboarding, and periodic performance reviews.Communicate effectively with internal customers including production teams, QA, and facilities to align on expectations and timelines.**Documentation, Auditing & Training** Assist with internal and external audits by supporting preparation of audit-ready documentation.Maintain training records for team members on laundry procedures, GMP/GXP requirements, safety protocols, and equipment operation.Contribute to incident investigations and root-cause analysis related to laundry and facility operations.## Qualifications & ExperienceBachelor's degree in Facilities Management, Engineering, Life Sciences, or related field, or equivalent practical experience in a GMP environment.Minimum 2–4 years of experience in facilities management, preferably within pharmaceutical, biotech, or healthcare settings.Basic understanding of GXP/GMP regulations and quality systems; experience with validation (IQ/OQ/PQ) and CAPA is advantageous.Experience or strong interest in laundry operations, cleanroom attire handling, and related equipment management is beneficial.Proficiency in Microsoft Office Suite and familiarity with CMMS or QMS systems is preferred.## Skills & CompetenciesStrong organizational, time-management, and problem-solving abilities with excellent written and verbal communication skills.Detail-oriented approach with commitment to accuracy and data integrity.Ability to manage multiple tasks concurrently in a fast-paced environment while remaining proactive and self-motivated.Capability to work with minimal supervision while following defined procedures.Knowledge of safety, environmental, and waste-handling regulations relevant to laundry and facilities operations.## Work Environment & Location RequirementsThis position requires regular on-site work within a GMP/regulated facility environment.The role involves activities that may include lifting, standing, and routine exposure to cleaning chemicals.Willingness to participate in on-call rotations or shift adjustments may be needed to support production schedules.**-----------------------------------------------------------------------------------------------------------------**Ricerchiamo una figura professionale orientata ai dettagli per supportare le operazioni di lavanderia e i servizi GXP (Good X Practice) in ambiente di produzione farmaceutica.La posizione garantisce un supporto strutturale conforme, efficiente e affidabile che rispetta gli standard cGMP, l'integrità dei dati e un servizio di alta qualità per tutte le attività relative alla lavanderia e ai servizi delle strutture.## Responsabilità Principali**Gestione Operazioni Lavanderia** Coordinare e supervisionare i servizi di lavanderia in loco per abbigliamento da camera bianca, camici da laboratorio, divise, DPI e tessili correlati.Mantenere i livelli di inventario di indumenti puliti e di ricambio, DPI e materiali di consumo monitorando le prestazioni dei fornitori e i tempi di consegna.**Supporto Servizi GXP** Assistere nelle attività relative alla conformità GXP per le operazioni delle strutture, incluso il supporto QA per audit, ispezioni e preparazione normativa.Supportare la gestione di Change Control, Indagini su Deviazioni, CAPA e relativi registri per garantire tracciabilità e integrità dei dati.Mantenere e aggiornare le Procedure Operative Standard (SOP), istruzioni di lavoro e documentazione correlata assicurando l'aderenza del team.Assistere nell'implementazione di azioni correttive e preventive per affrontare i risultati di qualità e conformità.**Supporto Strutture e Operazioni** Assistere con compiti generali di gestione strutture per garantire un ambiente strutturale sicuro, conforme ed efficiente inclusi coordinamento manutenzione, pianificazione spazi, pulizie, gestione rifiuti e iniziative di sicurezza.Coordinare con team interfunzionali (Produzione, QA, Sicurezza, IT, Sostenibilità) per supportare progetti operativi e miglioramenti.Garantire conformità con normative locali, nazionali e del settore, inclusi standard ambientali, sanitari e di sicurezza.Mantenere registri di gestione beni, input CMMS e programmi di manutenzione preventiva per beni di gestione strutture dei servizi soft.**Gestione Fornitori e Stakeholder** Interfacciarsi con fornitori esterni e prestatori di servizi per garantire il rispetto di livelli di servizio, prestazioni e standard di conformità.Supportare selezione fornitori, onboarding e revisioni periodiche delle prestazioni.Comunicare efficacemente con clienti interni inclusi team di produzione, QA e strutture per allineare aspettative e tempistiche.**Documentazione, Audit e Formazione** Assistere con audit interni ed esterni supportando la preparazione di documentazione pronta per l'audit.Mantenere registri di formazione per i membri del team su procedure di lavanderia, requisiti GMP/GXP, protocolli di sicurezza e funzionamento delle attrezzature.Contribuire a indagini su incidenti e analisi delle cause radice relative alle operazioni di lavanderia e strutture.## Qualifiche ed EsperienzaLaurea#J-*****-Ljbffr