Executive Office Lead

17 ore fa

Milano, Italia Wolters Kluwer A tempo pieno

We're looking for an Executive Office Manager to join CCH TagetikLocation Lucca/Milan/Barcelona/London hybrid.Company CCH Tagetik, a Corporate Performance Management (CPM) business within Wolters Kluwer, delivers innovative solutions for financial and operational performance management.Position Overview The Executive Office Manager will lead and coordinate a team of five administrative professionals while providing direct executive support to the EVP & General Manager – CCH Tagetik.This role combines operational leadership with strategic oversight, acting as a trusted advisor to the EVP & GM.The position ensures seamless management of the EVP's agenda, drives cross-functional initiatives, and fosters alignment across priorities, projects, and communications.Key Responsibilities Executive Support: Manage the EVP & GM's complex calendar, travel arrangements, and meeting logistics.Prepare agendas, briefing materials, and presentations for internal and external meetings.Handle confidential information with discretion and professionalism.Chief of Staff Responsibilities: Strategic Alignment: Partner with the EVP & GM to prioritize initiatives and ensure execution against business objectives.Project Oversight: Drive cross-functional projects, monitor progress, and escalate risks or delays.Decision Support: Provide data-driven insights and recommendations to support executive decision-making.Leadership Communication: Draft executive-level communications, reports, and presentations for internal and external stakeholders.Meeting Effectiveness: Ensure leadership meetings are structured, outcomes are documented, and follow-ups are tracked.Team Leadership & Management: Lead, mentor, and develop a team of 5 administrative professionals.Allocate tasks, monitor performance, and foster a collaborative, high-performing environment.Operational Coordination: Oversee scheduling and logistics for leadership and key stakeholders.Ensure timely execution of administrative deliverables across departments.Manage budgets and resources for administrative functions.Core Competencies: Leadership & People Management: Ability to inspire and guide a team toward excellence.Executive Support Expertise: Skilled in managing complex schedules and priorities.Strategic Thinking: Align administrative activities with organizational goals.Project Management: Skilled in managing multiple initiatives and ensuring timely delivery.Communication Excellence: Clear and professional communication across all levels.Discretion & Integrity: Handle sensitive information with professionalism.Qualifications: Proven experience in administrative management and executive support for senior leaders.Experience in strategic coordination or Chief of Staff responsibilities.Strong organizational and time-management skills.Excellent written and verbal communication skills in English (Italian language skills would be highly appreciated).Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint).Ability to work in a hybrid environment and collaborate across global teams.

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