Executive Assistant

3 ore fa

Lazio, Italia Randstad Italia A tempo pieno

Randstad Italia SpA is currently recruiting an Executive Assistant fluent in Chinese on behalf of a prestigious multinational corporation based in Rome. The successful candidate will work closely with the CEO, serving as a strategic pivot between corporate priorities and daily operations.Offer Details:? Location: Rome? Contract Type: Outsourcing contract (powered by Randstad) with potential for renewalKey Responsibilities:Calendar & Time Prioritization? Calendar Ownership: Full management of the CEO's schedule, ensuring seamless appointment optimization and protecting "focus time" blocks for strategic activities.? Meeting Governance: Ensure all meetings are well-structured (defined agendas, correct attendees, pre-read documentation) while proactively flagging conflicts or priority mismatches.? Inbox Triage: Autonomous management of the CEO's daily correspondence (Italian, English, and Chinese): triaging, drafting responses, and ensuring no request is left unattended.? Commitment Tracking: Consistent monitoring of follow-ups and deadlines across internal and external stakeholders, acting as a catalyst to ensure task completion.Execution Support & Coordination? Business Support: Provide operational support by preparing business proposals, drafting simple contracts, and managing basic invoicing processes.? Project Monitoring: Track ongoing requests and workflows (internal and external) to ensure adherence to timelines established by the CEO.? Process Documentation: Assist in the creation and updating of internal procedures and corporate documentation.? Logistics & Travel Management: End-to-end organization of complex national and intercontinental travel (visas, itineraries, accommodation) and comprehensive expense report management.Candidate Requirements:? Experience: Minimum of 5 years in similar roles (Executive/Personal Assistant) supporting C-Level executives within structured multinational environments.? Language Skills: Absolute proficiency (C2/Native level) in Chinese, English, and Italian.? Soft Skills: High level of discretion and confidentiality, sharp problem-solving abilities, exceptional organizational skills, and the ability to manage high-pressure situations.? Technical Skills: Advanced proficiency in Microsoft Office Suite;familiarity with video-conferencing tools and collaboration platforms (e.G., WeChat Work, DingTalk).If you are a high-level professional ready to navigate complexity with precision and discretion, we look forward to receiving your application for this pivotal role

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