Medical Administrative Assistant

1 settimana fa

Milan, Italia Gilead Sciences S.r.l. A tempo pieno

Description


 

We are looking for a Medical Administrative Assistant, Medical Affairs.

Essential Duties and Job Functions:

A key contact regarding administrative and organizational tasks for the Medical Affairs department.

Provide high quality administrative and organizational support to the Medical team Work autonomously within established guidelines, standard operating procedures, and defined processes Support to determine the appropriate approach for new assignments Maintain and update the Medical Affairs team’s agendas Organize the filing of correspondence and documentation Take care of business travel arrangements Provide support in vendor’s management (contract management with procurement and vendor, invoice management) Coordinate on-going projects and priorities in regard to the Medical Affairs department Prepare and execute POs for the department Knowledge of databases and programs used by the department (e.g. Veeva, Concur, SAP, Oracle) Initiate and post-process Veeva processes acting as creator, as appropriate Be present at larger meetings to coordinate activities and support overall logistic in giving optimal service to customer, as required Support in preparing slide presentations Maintains up to date GxP knowledge by following internal and external trainings Works directly with internal stakeholders, staff, and external vendors to ensure logistical aspects of meetings meet expectations 

Knowledge, Experience and Skills

Typically requires a University degree and relevant experience in the pharmaceutical or event planning industry Minimum of 2 years of experience in similar functions Must have strong experience in events management/planning and familiarity with service contracts and terms related to vendor contracts  Must have good Executive presence Must have strong project management skills  Must have strong customer service skills  Must have strong communication skills  Must have strong proficiency in Microsoft Office applications.  Must have good problem-solving skills  Must be able to work independently  Must be fluent in writing and speaking English

Behaviours

Resilient profile with the ability to deliver challenging environment Ability to engage and manage multiple stakeholders to achieve the objective Curious with learning agility Operationally excellent Organised with systematic approach to prioritisation Process orientated to achieve the business objective

Gilead Core Values

Integrity (always doing the right thing) Teamwork (collaborating in good faith) Excellence (working at a high level of commitment and capability) Accountability (taking personal responsibility)

If this is not the right move for you now but remain interested in a career at Gilead Sciences please connect with us via our talent community: ‎

Equal Employment Opportunity (EEO)

It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit select and employ the most qualified persons available for positions throughout the Company. Except if otherwise provided by applicable law, all employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual’s gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws). Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.


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