Administration & Reporting Assistant - Protected

Job ID: 240791

Date posted: 07/06/2024

PURPOSE OF THE JOB

The Administration & Reporting Assistant provides administrative support to the Elnòs Shopping Centre Team to enable them to succeed in their jobs and co-operating with partners.

The Assistant should participate in different business projects and initiatives of the Shopping Centre that can help team to work effectively in a positive team spirit.

WHO YOU ARE

• Must Have: Formal registration as a Protected Category as required from L.68/99 art. 12 years of experience in administration and/or customer service preferably in an international business environment.
• Good ability to manage a huge amount of data by using Excel and MS Office in general.
• Strong communication and support skills.
• Precision, reliability and time management.
• Motivated by being a part of a team, to work in close collaboration with colleagues and partners, give support to others and be supported.
• Ability to communicate both in Italian and in English (intermediate level) beacuse you can collaborate with colleagues from other countries.

WHAT YOU'LL BE DOING DAY TO DAY

• Lead and participate in projects and assignments, which are supporting the purpose of the Shopping Centre, e.g. Community engagement, People in Centres
• Coordinate informational flow in a structured and efficient way. Constantly work on improvingadministrative procedures and processes
• Provides administrative support by organising relevant meetings: room bookings, preparing agenda and preread, printing material create Power Point presentations & translations, writing meeting minutes and follow up on actions and decisions
• Administrative support to the team: secure e.g. updated distribution lists (internal & external), common folder and workplace, access to various systems, as well as archiving of documents and common storage
• Secure that updated vacation, birthday and anniversary and head count lists are in place. Support managers with onboarding for new coworkers, secure practicalities like phone, computer, all systems to new and existing coworkers, access to the Office
• Stationery, office needs & IT consumables purchase
• Act as superuser of relevant systems for the Shopping Centre e.g. Tenant portal and Shopping Centre correspondence. Manage incoming questions and requests, both internal and external
• Greeting visitors and answer phone calls
• Ensure good performance of devices, appropriate tools and appearance of the office, meeting rooms and staff canteen
• Assist the team with specific assignments:
• Support Safety & Security
• Cash management
• Invoicing
• Procurement
• Document & reports analysis & adjustments

INFO:

Contractual info:
Contratto a tempo indeterminato Full-time (40h settimanali) per la Società di Ingka Centre

Location:
Uffici Amministrativi di Elnòs Shopping Centre - Roncadelle (BS)

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