Administration & Reporting Assistant - Protected

**Job ID**: 240791

**Date posted**: 07/06/2024

PURPOSE OF THE JOB

The Administration & Reporting Assistant provides administrative support to the Elnòs Shopping Centre Team to enable them to succeed in their jobs and co-operating with partners. The Assistant should participate in different business projects and initiatives of the Shopping Centre that can help team to work effectively in a positive team spirit.

WHO YOU ARE
- Must Have: Formal registration as a Protected Category as required from L.68/99 art. 1
- 1-2 years of experience in administration and/or customer service preferably in an international business environment.
- Good ability to manage a huge amount of data by using Excel and MS Office in general.
- Strong communication and support skills.
- Precision, reliability and time management.
- Motivated by being a part of a team, to work in close collaboration with colleagues and partners, give support to others and be supported.
- Ability to communicate both in Italian and in English (intermediate level) beacuse you can collaborate with colleagues from other countries.

WHAT YOU'LL BE DOING DAY TO DAY
- Lead and participate in projects and assignments, which are supporting the purpose of the Shopping Centre, e.g. Community engagement, People in Centres
- Coordinate informational flow in a structured and efficient way. Constantly work on improvingadministrative procedures and processes
- Provides administrative support by organising relevant meetings: room bookings, preparing agenda and pre-read, printing material create Power Point presentations & translations, writing meeting minutes and follow up on actions and decisions
- Administrative support to the team: secure e.g. updated distribution lists (internal & external), common folder and workplace, access to various systems, as well as archiving of documents and common storage
- Secure that updated vacation, birthday and anniversary and head count lists are in place. Support managers with on-boarding for new co-workers, secure practicalities like phone, computer, all systems to new and existing co-workers, access to the Office
- Stationery, office needs & IT consumables purchase
- Act as superuser of relevant systems for the Shopping Centre e.g. Tenant portal and Shopping Centre correspondence. Manage incoming questions and requests, both internal and external
- Greeting visitors and answer phone calls
- Ensure good performance of devices, appropriate tools and appearance of the office, meeting rooms and staff canteen
- Assist the team with specific assignments:

- Support Safety & Security
- Cash management
- Invoicing
- Procurement
- Document & reports analysis & adjustments

INFO:
Contractual info: Contratto a tempo indeterminato Full-time (40h settimanali) per la Società di Ingka Centre

Location: Uffici Amministrativi di Elnòs Shopping Centre - Roncadelle (BS)