Customer Service Administrator

Join to apply for the Customer Service Administrator role at Watson-Marlow Fluid Technology Solutions Job Title: Customer Service Administrator Location: EMEA, Multiple Locations Available Location Type: Hybrid Website: Group: Due to the nature of the customer base fluent Spanish and Italian language is essential for this role; Dutch and French are also highly desirable. Watson-Marlow Fluid Technology Solutions is part of Spirax Group, a FTSE100 and FTSE4Good multi-national industrial engineering Group with expertise in the control and management of steam, electric thermal solutions, peristaltic pumping and associated fluid technologies. When you join us, you will be integrated into a cooperative and encouraging team, participate in challenging yet critical work, and experience ongoing growth opportunities to help you achieve your full potential. Visit our website to learn more. Job Summary The Customer Service Co-ordinator plays a vital role in delivering exceptional sales administration and support. This position focuses on effectively supporting our customers, by efficiently processing orders and maintaining accurate records to ensure a seamless customer experience. You will collaborate with various internal teams to efficiently manage orders, provide solutions, and contribute to a culture of continuous improvement. Externally – you will ensure timely issuance of order acknowledgments to customers, and smooth communication on order-related topics. Key Responsibilities Accurate Order Entry and Management – Efficiently input customer orders into the company’s ERP/CRM system, ensuring all details are correct and compliant with company policies. Handle order confirmations, monitor order progress, and address any discrepancies to maintain smooth processing. Main Point of Customer Contact After Order Placement – Drive effective communication with customers, ensuring they are aware of order status and any relevant changes. Issues that cannot be resolved independently will be escalated to your Customer Service Team Leader. Invoice and Quotation Preparation – Generate and issue accurate invoices and standard quotations in a timely manner, following established company guidelines and procedures to support seamless transactions. Collaboration with Internal Teams – Coordinate with internal departments such as Customer Solutions and Sales Engineers to provide customers with accurate and up-to-date information, ensuring alignment and streamlined operations. Process Improvement – Actively gather and monitor feedback, analyse insights, and suggest improvements to Sales Administration processes to enhance the overall customer experience. CRM Management – Maintain accurate and up-to-date customer account information, ensuring all interactions and changes are documented properly to provide a reliable record for future reference. Returns Processing and Issue Resolution – Handle customer returns efficiently, addressing any related issues and ensuring swift resolution while maintaining a high level of customer satisfaction. Skills/Experience Fluent Spanish and Italian language is essential; Dutch and French are also desirable. Proven experience in a customer service or support role, including order processing, ideally in a B2B environment. Strong organisational and time-management skills, with the ability to prioritise and manage multiple tasks effectively. Proficiency in Microsoft 365 and experience using ERP/CRM systems. Excellent verbal and written communication skills with a customer-focused mindset. Ability to work both independently and collaboratively within a team. A proactive attitude, attention to detail, and the ability to handle pressure in a fast-paced environment. A commitment to personal development and continuous improvement. Benefits Flexible working arrangements Life assurance Additional support and benefits through our Everyone is Included Group Inclusion Plan Inclusion and Equal Opportunity Everyone is Included at Spirax Group. We are committed to creating inclusive and equitable working cultures where everyone can be themselves and achieve their full potential. We will always consider requests for flexible working. We are a Disability Confident Committed Employer. If you would like to apply using this scheme, please select this option in our application form. We are an equal opportunity employer committed to fostering an inclusive and diverse workplace. If you require accommodations during the application process, please let us know. Company Overview At Watson-Marlow Fluid Technology Solutions, part of Spirax Group, we are driven by innovation and are dedicated to creating an inclusive workplace where everyone is empowered to make a difference. We are a world leader in manufacturing peristaltic pumps and associated fluid path technologies for the life sciences and process industries, offering products including tubing, specialised filling systems and products for single-use applications. Our shared Purpose is to create sustainable value for all our stakeholders as we engineer a more efficient, safer and sustainable world. Our technologies support critical industrial processes across diverse industries and customers in 116 countries. We support our colleagues to make their difference for each other as well as customers, communities, suppliers, our planet and shareholders by creating a truly equitable working environment where everyone feels included. Learn more at spiraxgroup.com/inclusion. We are also a Disability Confident Committed Employer. If you would like to apply using this scheme, please select this option in our application form. We are an equal opportunity employer committed to fostering an inclusive and diverse workplace. We encourage candidates from all backgrounds to apply. If you require accommodations during the application process, please let us know. #J-18808-Ljbffr