Executive Assistant
4 settimane fa
GSD is looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior-level managers.
The Executive Assistant's responsibilities include, but are not limited to managing diaries, meetings and appointments and preparing meeting reports.
To be successful in this role, you should be well-organized, have excellent time management skills and be able to take decisions without guidance.
A proactive attitude is essential and ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Responsibilities: Act as point of contact among executives, employees, clients and other external partners Manage information flow in a timely and accurate manner Manage executives' calendars/diaries and set up meetings Track daily expenses and prepare weekly, monthly or quarterly reports Oversee the performance of other clerical staff Act as office manager by supervising office supply inventory Format information for internal and external communications – memos, emails, presentations, reports Screen and direct phone calls and distribute correspondence Organize and maintain the office filing system Skills: The ideal candidate has excellent language skills (English essential, better mothertongue), has a perfect command of the main IT tools and has gained at least 7/10 years significant and extensive experience in the role within a multinational/institutional context.
Confidentiality, precision, excellent communication and diplomatic skills combined with excellent organizational and initiative skills, and full availability to travel abroad alongside managers complement the ideal profile description.
Absolute flexibility and availability, even at short notice and/or during holiday periods are required.
Contract conditions and remuneration are proportionate to seniority and qualifications.
Contract Type: Full-time Availability: Monday to Friday Holidays Weekends Willingness to travel: 50% (Mandatory) #J-18808-Ljbffr
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