Executive Assistant
8 ore fa
Company Vibram S.p.A., is an Italian multinational leader in the production and marketing of high-performance rubber soles, a symbol of innovation and design.
In addition to the Italian Headquarters and its central offices in Milan, Vibram boasts international locations with production sites, research and development centers and representation in the United States, China, Japan and Brazil.
Job Title EXECUTIVE ASSISTANT Mission Vibram is currently looking for a resource that will play a key role within the organization. We would like to get in touch with a careful and capable resource, with strong organizational skills and exceptional sensitivity, able to support and assist the Global General Manager, managing its time, in terms of efficiency and effectiveness.
The mission of the position is to assist the Global General Manager of the company, in the awareness of the standards and expectations regarding the role.
Job Responsibilities Support the Global General Manager in business activities that require planning and organization, including managing phone calls in the absence of the manager, updating his agenda, and managing requests from various company functions. Draft reports and minutes of meetings and prepare presentations at the request of the Global General Manager. Manage the expense reporting of the Global General Manager. Organize and update the archive of documents of the General Management. Organize work meetings of the Global General Manager, preparing suitable environments and equipment. Draft the agendas of colleagues from other Vibram offices around the world during their company visits to the Italian headquarters. Enter information into the management system and data relating to the management team on behalf of the Global General Manager (e.g., during performance evaluations). Maintain relationships with all company functions to promote and encourage communication, acting as a "link" between various levels of the organization and the Global General Manager. Proactively manage the flow of communications, ensuring completeness of information. Proactively coordinate with other Executive Assistants to align on corporate activities and events in which the Global General Manager is involved. Coordinate with the travel and transfers colleague for the planning and booking of flights, hotels, transfers and bureaucratic aspects relating to the Global General Manager's business trips. Participate in work groups for special projects (e.g., corporate wellbeing, internal events, activities and events related to CSR, company museum, etc.). The position will report to the Global General Manager.
Workplace: Albizzate (VA)
Skills Interpersonal skills Intuition and empathy Precision, reliability, sense of integrity, and trustworthy person Excellent organizational skills Excellent knowledge of English and preferably a second foreign language Problem solver and multi-tasker, fast and proactive in managing emergencies and program changes Stress management skills Exceptional communication and listening skills, with strong empathic and relational ability Good familiarity with MS Office, PowerPoint, Excel, Internet, and Email In possession of a driving license B In possession of a Master degree Offer Direct hiring in the company expected.
Contract type: Permanent
Benefits: Assistenza sanitaria integrativa Bevande gratis Cellulare aziendale Computer aziendale Congedo parentale Convenzioni aziendali Distributori automatici di snack e bevande Fondo pensione Mensa aziendale Parcheggio libero Sconti sui prodotti o servizi dell'azienda Snack gratis Availability: Monday to Friday Supplementary Compensation: Gratifica natalizia Premio di produzione Tredicesima Experience: 1 year as an executive assistant (preferred)
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