Office Manager and Army and Malta Relations Officer

2 settimane fa

Roma, Italia Foreign & Commonwealth Office A tempo pieno

Job Description (Roles and Responsibilities) 1

The British Embassy in Rome is seeking to recruit an **Office Manager and Army and Malta Relations Officer, Defence Section**. The main purpose of this job is to Manage the Ministry of Defence's finances of the Defence Section; act as desk officer for the Italy-UK Army relationship and the Malta-UK relationship; and line manage one Administrative Officer (AO) based in Malta.

**Roles and responsibilities**:
Manage the financial process of the Defence Section as Office Manager through:

- Managing the Defence Section Budget and Imprest Account
- Managing the Defence Vehicles
- Managing Classified Documents
- Coordinating Ministry of Defence (MOD) financial and management assurance activity
- Utilizing the ESCAPADE system (Defence programming/budgeting software) as required for Defence Engagement activities

Act as desk officer for the Italy-UK Army relationship and as Malta Liaison Officer through:

- Maintaining contacts and liaising with key staff in Stato Maggiore Esercito (SME) and Carabinieri HQ
- Organising and managing senior Army Officer visits in and out
- Maintaining awareness of Italian Army policy, key facts and stats, as well as media reporting
- Supporting, and liaising with, UK Army Exchange Officers
- Leading on all Malta Diplomatic Clearances with AO Malta support
- Facilitating Maltese students attending UK Military courses
- Managing, in conjunction with the DA to Malta, the Malta Defence Staff Talks, Bilateral Cooperation Plan and Roadmap

Manage the other activities in support of the Defence Section through:

- Line Managing one Administrative Officer (AO) based in Malta
- Processing all Adventurous Training and Sports visit activities
- Planning and coordinating the annual Remembrance Day Service and Poppy Appeal
- Liaising with Commonwealth War Graves Commission, Royal British Legion, British Regimental Associations and Italian Associations
- Supporting Defence and Embassy Engagement and Events
- Including, but not limited to, Defence receptions and KBPs
- Commemorative events and activity
- Maintaining contacts database
- Support business continuity by:

- Providing cover for staff within the defence section as necessary to enable leave etc. principally covering for Defence Relations Officer
- Conduct Defence Duty Officer tasks on a regular basis, which will involve out of hours working (phone / laptop)
- Supporting and processing Afghan Relocations (ARAP), Historical Enquiries and other defence related tasks including band visits, burials etc., on an _ad hoc_ basis.
- Actively participate in a wider corporate capacity within the Embassy, contributing to the wider corporate agenda of the Italy network.

Essential qualifications, skills and experience 1
- Fluency at C1 level both in English and Italian according to CEFR Framework*, or equivalent;
- Previous experience in a role that requires budget management;
- Excellent administrative and organisational skills;
- Good communication and problem solving skills;
- Strong numeracy skills;
- IT Literacy, especially on MS Office;
- Strong and flexible team player: a self starter with the ability to work well in a team as well as independently, capable of meeting changing demands.

Desirable qualifications, skills and experience 1
- Knowledge of Italy;
- Experience of working in an embassy, an international organisation and/or a military background;
- Professional experience of working in a similar type of role;
- Familiarity with the FCDO structure and experience of dealing with senior people would be an advantage;
- Previous experience as a Line Manager.
- Required behaviours 1- Seeing the Big Picture, Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Leadership, Working Together Application deadline 1
- 12 December 2023

Grade 1
- Executive Officer (EO)

Type of Position 1
- Fixed Term, Full-time

Working hours per week 1
- 35

Duration of Post 1
- 12 months

Region 1
- Europe, Eastern Europe & Central Asia

Country/Territory 1
- Italy

Location (City) 1
- Rome

Type of Post 1
- British Embassy

Number of vacancies 1
- 1

Salary Currency 1
- EUR

Salary 1
- €3,192.00 gross/month

Start Date 1
- 5 February 2023

Other benefits and conditions of employment 1

This is a full-time fixed-term position with a contract of 12 months, graded EO according to the Civil Service grading structure. The annual gross salary is €44,690.00 gross/month, with an additional payment of € 10.33 EDR paid 13 times per year (pro-rata). There are 14 salary payments in a calendar year, with double salary payments in June and December. If working less than a full calendar year, the additional salary payments will be pro-rata.

**Working hours are 35 hours per week Monday to Friday, with some flexibility.**

All staff are enrolled in the Italian state social security and pension schemes, with flexibility to pay into the employee’s private pension scheme if chosen.

**Please note that it

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