Executive Assistant to Hm Consul General

3 settimane fa

Milano, Italia Foreign & Commonwealth Office A tempo pieno

Job Description (Roles and Responsibilities)

**Who are we?**

The British Consulate General in Milan is a part of a world-wide network representing British political, economic and consular interests overseas. Our network is recruiting for a **Executive Assistant to HM Consul General** for the Department for Business and Trade in Milan (DBT). The Department for Business and Trade is the Government Department that helps UK-based companies succeed in the global economy. We also help overseas companies bring their high quality investment to the UK’s dynamic economy acknowledged as Europe’s best place from which to succeed in global business.

**Main purpose of job**:
**Roles and responsibilities**:

- To manage the diaries and travel arrangements of HMCG and DCG, including regional visit programmes and transport logistics, with flexibility to support additional senior team members where operationally essential;
- To manage HMCG and DCG expenses in line with HMG policy;
- To assist HMCG in their role as Director of Department for Business and Trade Italy, updating business documents and helping to arrange meetings with the DBT Europe regional network;
- To lead on events organised at HMCG’s Residence (supported by other team members in the case of a large event) and manage Residence suppliers.
- To contribute to DBT Italy events and marketing and manage attendance lists
- To contribute to BCG Milan’s corporate agenda;
- For FCDO Italy Network: contribute to network events (Milan KBP etc). To lead on Remembrance Day commemoration, Town Hall meetings etc.;
- To assist Rome colleagues in setting up the Ambassador’s visit programmes in Milan and provide transport planning and coordination for such visits;
- To assist HMCG in organising institutional dinners and support DBT teams with events as necessary, communicating effectively with both internal and external stakeholders through both written and verbal communication;
- To hold a corporate role/objective outside of day to day work, to contribute to the wider corporate agenda of the Italy Network.

Essential qualifications, skills and experience
- Full professional proficiency in English and Italian (written and spoken, minimum of C1 level for CEFR framework* or equivalent);
- At least 2 years of proven experience as an Executive Assistant, Private Assistant or Secretary supporting at a management level;
- Experience in office administration environment;
- Excellent IT skills, with the full range of Microsoft Office 365;
- Ability to sit in on meetings and take minutes;
- Excellent organisational skills, particularly attention to detail and the ability to forward plan;
- Ability to prioritise and revisit tasks under constant change.

Desirable qualifications, skills and experience
- Previous event management experience;
- Ability to produce briefing reports;
- Skilled in collecting, recording, maintaining and reporting data.
- Required behaviours- Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Working Together Application deadline Application deadline - day Application deadline - month Application deadline - year
- 25 June 2023

Grade
- Administrative Officer (AO)

Type of Position
- Fixed term, with possibility of renewal

Working hours per week
- 35

Region
- Europe, Eastern Europe & Central Asia

Country/Territory
- Italy

Location (City)
- Milan

Type of Post
- British Consulate General

Number of vacancies
- 1

Salary Currency
- EUR

Salary
- 2,520.00

Start Date Start Date - day Start Date - month Start Date - year
- 21 August 2023

Other benefits and conditions of employment

Working hours are 35 hours per week Monday to Friday. Work-life balance applies with flexible and remote working when possible.

The Consulate-General will be closed on a number of British and Italian public holidays. Holiday falling on a Sunday may be compensated with an extra day normally added to the list of public holidays.

Additional information

Please be advised that the British Consulate General will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a position.

**For more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR.

Please bear in mind in case you are invited for an interview your languages skills are going to be assessed.

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