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Executive Assistant

3 mesi fa

Milano, Lombardia, Italia Dompè A tempo pieno
For Our company, we are looking for an

Executive Assistant based in our HQ

in Milan (Italy).


The Executive Assistant ensures the management of agendas and administrative fulfillments, planning of meetings, office and corporate event organization, back office activities and all operational activities to the Executive Team.


Responsibilities:

  • Organizes and manages the agendas of his/her managers, scheduling appointments and business meetings and guaranteeing proper support for planning of activities and projects assigned;
  • Deals with secretarial activities and administrative fulfillments within the deadlines (e.g. management of purchasing process, distributing mail/correspondence, management of inbound calls, etc );
  • Organizes meetings and events, taking care of the set up, if necessary;
  • Books and manages business trips;
  • Drafts, when required, texts and documents;
  • Coordinates relationships with internal and external stakeholders related to the office activities;
  • Interacts with Global and Corporate Functions.

Requirements:

  • Bachelor's degree or High school certification;
  • Previous experience in the role of at least 5 years in structured companies;
  • Excellent organizational and management skills;
  • Italian and English (fluent);
  • Excellent use of computer tools;
  • Excellent communication skills;
  • Time management and ability to identify priorities;
  • Accuracy, attention to details and problem solving;
  • Confidentiality and discretion;
  • Ability to work under
- pressure.