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Executive Assistant for Business Operations

2 mesi fa

Milano, Lombardia, Italia Amazon A tempo pieno
Executive Assistant for Business Operations

This role is designed for an exceptional individual who can provide high-level administrative support to our Business Operations team in Europe. We are seeking a detail-oriented and proactive Executive Assistant who can manage complex calendars, coordinate travel, and execute team activities with ease.

The ideal candidate will have several years of experience as an Executive Assistant, with a strong background in calendar management, travel coordination, and Microsoft Office products. They will be able to work in a highly ambiguous environment, handle confidential information with discretion, and possess strong organizational, communication, and interpersonal skills.

We are an equal opportunities employer and believe that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills, and we value your passion to discover, invent, simplify, and build.

Key Responsibilities
  1. Manage complex calendars and scheduling to support teams in multiple locations.
  2. Coordinate domestic and international travel.
  3. Manage expense report coordination and submission.
  4. Organize and execute team activities, including staff meeting agendas, all-hands meetings, off-sites, and team social events.
  5. Track and drive completion of key deliverables and follow up on outstanding items.
  6. Act as a liaison for direct reports.
  7. Work closely with the leadership team, recruiting, and other Executive Assistants to provide support to the organization.
Requirements
  1. Several years of experience as an Executive Assistant.
  2. Experience with executive level calendar management.
  3. Experience with domestic and/or international travel coordination.
  4. Experience with Microsoft Office Products.
  5. Bachelor's Degree.
  6. Superior attention to detail and ability to meet tight deadlines.
  7. Ability to complete complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround.
  8. Strong organizational, communication, and interpersonal skills.
  9. Ability to handle confidential information with discretion, and deal with professionals inside and outside the company.
  10. Ability to work in a highly ambiguous environment.