Executive Assistant

3 settimane fa


Milano, Lombardia, Italia Tailor&Fox Srl A tempo pieno
Job Title: Senior Executive Assistant

Job Summary:
Tailor&Fox Srl, a leading HR Business Partner for an International Investment Company, is seeking a highly skilled Senior Executive Assistant to provide exceptional support to senior executives. The ideal candidate will have a proven track record of delivering high-quality administrative services, managing complex schedules, and maintaining confidentiality.

Key Responsibilities:
• Diary management and coordination of meetings and calls across multiple time zones
• Travel arrangements, visa requirements, and schedules
• Mail management, including reading and responding to emails, and composing correspondence
• Global client liaison, acting as a point of contact for senior executives and liaising with high-profile business leaders
• Handling confidential information, preparing documents, and creating travel packs

Personal Administration:
• Personal banking, bank statements, credit card reconciliation, and making payments
• Processing and handling insurance claims, maintaining tax records, and liaising with advisers and accountants
• Records, forms, and facilities management, including IT and maintaining the condition of the office

Requirements:
• Fluency in Italian, English, and French
• At least 20 years of experience in executive assistance and office management
• Ability to handle a wide range of administrative and executive support duties
• Proficiency in MS Office and Outlook
• Professionalism, confidentiality, and interpersonal skills are essential
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