Executive Assistant to Senior Management

9 ore fa


Milano, Lombardia, Italia Tailor&Fox Srl A tempo pieno
Senior Executive Assistant

TailorFox – your HR Business Partner for an International Investment Company – is seeking a highly skilled and experienced Senior Executive Assistant to provide exceptional support to our senior management team.

Key Responsibilities:
  • Manage complex diaries and coordinate meetings and calls across multiple time zones.
  • Arrange travel, visa requirements, and schedules for international trips.
  • Manage incoming and outgoing emails, compose emails, and draft correspondence.
  • Act as a liaison for high-profile clients and stakeholders.
  • Handle confidential information and prepare documents for meetings and travel.
  • Provide personal administration support, including banking, credit card reconciliation, and insurance claims.
  • Maintain records, forms, and facilities management, including IT.
  • Ensure the office is well-maintained and arrange for necessary repairs.
  • Source suppliers and negotiate contracts.
  • Process purchase invoices, expense claims, and bank transfers.
  • Maintain health and safety policies and ensure compliance.
Requirements:
  • Fluent knowledge of Italian, English, and French.
  • At least 20 years of experience as an Executive Assistant or Office Manager.
  • Ability to handle a wide range of administrative and executive support duties.
  • Proficiency in MS Office and Outlook.
  • Professionalism, confidentiality, and excellent interpersonal skills.

Join our team at TailorFox Srl in Milan and take on this exciting opportunity to work with our senior management team.



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