Lavori attuali relativi a Executive Assistant to HM Consul General - Milano, Lombardia - British Government
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Executive Assistant to HM Consul General
2 mesi fa
About the Role
The British Government is seeking an experienced Executive Assistant to support the Consul General at the British Consulate General in Milan. As a key member of the team, you will provide administrative support to the Consul General and Deputy Consul General, ensuring the smooth operation of the office.
Key Responsibilities
- Provide effective administrative support to the Consul General, including managing diaries, contact details, and correspondence.
- Manage frequent travel arrangements for the Consul General and Deputy Consul General, including regional visit programs and transport logistics.
- Manage official expenditure in line with UK Government policy.
- Assist the Consul General in their role as Director of Department for Business and Trade Italy, updating business documents and arranging meetings with the DBT Europe regional network.
- Lead on events organized at the Consulate General's Residence, managing suppliers and coordinating logistics.
- Contribute to the FCDO Italy Network corporate agenda and assist Rome colleagues in setting up Ambassador's visit programs in Milan.
- Build strong relationships with local authorities and institutions, working closely with senior staff and their contacts.
Requirements
- Full professional proficiency in English and Italian (written and spoken, minimum of C1 level for CEFR framework).
- At least 3 years of proven experience as an Executive Assistant supporting at a management level and/or experience in office administration environment.
- Excellent IT skills, with the full range of Microsoft Office.
- Ability to participate in meetings in both English and Italian and take minutes.
- Excellent organizational skills, particularly attention to detail and the ability to forward plan.
- Ability to prioritize and revisit tasks under constant change.
- Discreet and excellent interpersonal skills to handle sensitive and confidential situations and work collaboratively.
Desirable Qualifications
- Previous event management experience.
- Ability to produce briefing reports.
- Skilled in collecting, recording, maintaining, and reporting data.
Working Arrangements
- Full-time, fixed-term position for a 12-month contract, with possibility of renewal subject to performance and confirmed funding from DBT headquarters.
- Graded at AO according to the FCDO grading structure.
- Monthly gross salary of Euro 2,790.00.
- Working hours are 35 hours per week, Monday to Friday.
- Work-life balance applies with flexible and remote working when possible.
