Protocol Officer

2300205

Protocol Officer (Protocol and Liaison)

Job Posting: 24/Jan/2023

Closure Date: 14/Feb/2023, 4:59:00 PM

Organizational Unit: CSG

**Job Type**: Staff position

Type of Requisition: Professional

Grade Level: P-3

Primary Location: Italy-Rome

Duration: Fixed term: 1 year with the possibility of extension

Post Number: 2009384

CCOG Code: 1A10
- **FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture**

**- Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply**

**- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values**
- **FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination**

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for _better production_, _better nutrition_, _a _better environment,_ and _a better life_, leaving no one behind.

**Organizational Setting**

The Governing Bodies Servicing (CSG) provides support to the Secretariat of the Conference and the Council, and supports all Governing and Statutory Bodies of FAO. It houses the Multilingualism expertise of the Organization, delivering corporate language goods and services. CSG also provides Protocol and Meetings services to the Organization.

The position is located in the Protocol Services branch (CSGP) at FAO headquarters in Rome, Italy, which acts as liaison between the Organization, the Permanent Representations and the Host Government, and provides administrative services regarding visas, privileges and immunities for staff and accredited Member representations. It ensures that applicable Protocol is observed in the relations with Members and the activities of the Organization, including with regard to meetings of its Governing Bodies.

**Reporting Lines**
The Protocol Officer (Protocol and Liaison) reports to the Chief of Protocol.

**Technical Focus**
Support liaison with Members and the Host Government to ensure that applicable protocol is observed in the relations with Members and the activities of the Organization.

Observation of applicable Protocol between the Organization, Members and the Host Country.

**Key Results**
Provision of protocol-related services to Members, observers, management, staff and all stakeholders.

**Key Functions**
- Supports the coordination of protocol-related services;
- Provides and monitors delivery of protocol services to Permanent Representations to FAO;
- Advises the Chief of Protocol and the permanent missions on matters of protocol and policy procedures;
- Keeps informed on government and policy evolution and maintains up-to-date information on composition of Governments of Member States and intergovernmental organizations;
- Undertakes ad hoc tasks and missions, as required by the Chief of Protocol, on matters of a diplomatic and procedural nature.

**Specific Functions**
- Liaises with Embassies and Governments and ensures the preparation and finalization of the Credentials for new FAO Representatives (FAORs), in cooperation with the Human Resources Division (CSH);
- Supports the function of Secretary of the Credentials Committee during FAO Conference sessions, receiving and evaluating credentials of delegates and ensuring the preparation of related documents;
- Prepares official correspondence for the Director-General’s signature;
- Coordinates the updating and publication of the List of Permanent Representatives accredited to FAO, as well as the Ministerial List of related governmental authorities of Member Countries;
- Provides guidance to Secretariats of FAO Governing Bodies and Statutory Bodies in respect to FAO meeting protocol policy and procedures; and
- Performs other related duties as required.
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**CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING**

**Minimum Requirements**
- Advanced university degree in Political Sciences, International Relations, Public Administration or a related field;
- Five years of relevant experience in United Nations protocol, liaison or related areas;
- Working knowledge (proficient - level C) of English and limited knowledge (intermediate - level B) of another official FAO language (Arabic, Chinese, French, Russian or Spanish).

**Competencies**
- Results Focus
- Team Work
- Communication
- Building effective relationships
- Knowledge Sharing and Continuous Improvement

**Technical/Functional Skills**
- Work experience in more than one location or area of work, particularly