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Executive Assistant

5 mesi fa

Milano, Italia Merkle DACH A tempo pieno

Company Description
**We Dream. We Do. We Deliver.**

As a full-service, data-driven customer experience transformation agency, we partner with Top 500 companies in the DACH region and in Eastern Europe. Originally from Switzerland, Merkle DACH was created out of a merger of Namics and Isobar - two leading full-service digital agencies.

Our 1200+ digital enthusiasts are innovating the way brands are built, through providing expertise in Digital Transformation strategy, MarTech platforms, Creativity, UX, CRM, Data, Commerce, Mobile, Social Media, Intranet and CMS. We are part of the global Merkle brand, the largest brand within the dentsu group, who shares with us a network of over 66,000 passionate individuals in 146 countries.

**Job Description**:
**Objectives of this role**
- Support the Managing Director Italy to ensure that company goals and objectives are accomplished and that operations run efficiently;
- Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows;
- Manage communication with employees by liaising with internal and external executives on various projects and tasks;
- Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

**Responsibilities**
- Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives;
- Manage MD travel logistics and activities, including accommodations, transportation, and meals;
- Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database;
- Maintain professionalism and strict confidentiality with all materials;
- Support Marketing & Communications team in organizing team communications and plan events, both internal and off-site;
- Support Marketing & Communications team in social media management;
- Prepare, draft and refine exec summaries and presentations directed to a wide corporate audience, but mainly to c-level execs.

**Qualifications**:

- 3+ years of experience in an administrative role reporting directly to upper management;
- Excellent written and verbal communication skills both in Italian and English (French is a plus);
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects;
- Proficiency with office productivity tools and an aptitude for learning new software and systems;
- Excellent ability to draft and refine presentations and slides through Microsoft PowerPoint;
- Clear interest in marketing and communications and public relations related activities;
- Flexible team player, willing to adapt to changes and unafraid of challenges;
- Ability to maintain confidentiality of information related to the company and its employees;
- Strong capacity of managing both professional MD social medias and company social medias (IG, LinkedIn etc);
- Adaptability and flexibility;
- Accuracy and attention to the details;
- Ability to synthesize.

**Preferred skills and qualifications**
- Experience in overseeing execs budgets and expenses;
- Experience in developing internal processes and filing systems.

Additional Information

We work with highly motivated people, who support and enrich each other. We live the possibilities of the digital world through home office, meaning you can work anywhere with flexible (annual) working hours. We also value face-to-face exchanges - coffee or tea, biscuits or fruit are all welcomed on board and shared throughout our offices.

If you ever feel the need to take a break from the digital world, we love to get hands on together and use pens, paper, and whiteboards for brainstorming sessions. Need to clear your head? Hit the foosball table, PlayStation, massage bench or yoga mat. For networking and (brain) food, we offer regular exchange formats, like meetings, tech labs and more. Not enough? We are full believers in education and support training, whether it be internally or externally. We support you.

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