Event Specialist

1 mese fa

Firenze, Italia CWT A tempo pieno

Event Specialist
- (2300001W)

The **Event Specialist** role is responsible for mid complexity meeting or event planning and project management delivery for live, virtual and hybrid projects, from conception through to completion.

The **Event Specialist** will act as the primary lead on medium events handling all communications with the client on behalf of the CWT project team and will manage all aspects of planning internal and external meetings both domestic and internationally, ensuring meetings are implemented according to the timeline, budget, and client expectations. Cross collaboration is required with our teams in multifunctional areas within the business in addition to strong alignment globally with teams and process.

**The role of the Event Specialist will be 100% working on their own projects.**

**Specifically, the Event Specialist will**:

- Act as the primary lead on small and medium events handling all communications with the client on behalf of the CWT project team
- To manage services provided for domestic and international destinations which include but are not limited to DMC sourcing, venue sourcing, contract negotiation, activities development, food and beverage management, ground transportation coordination, onsite support, project plan development, budget management and savings tracking, client call coordination, web conference management, virtual meeting project plans, attendee management, and post event reporting
- Lead as required on session management, site inspection development and delivery, development of conference agendas, management of production and virtual event vendors, provide and deliver on the administration of mobile apps, onsite crisis management coordination, coordination of translations if needed, sponsorship management, tradeshow management, entertainment management, and creative and content management
- Support with RFP and proposal requirements and presentations to clients if required
- Identify and offer value added alternatives and solutions in accordance with client and CWT directives
- Collaborate with web developers in the creation and review of attendee registration websites
- Collaborate with group travel teams to ensure aligned and timely delivery of group travel services in alignment with project plan and internal roles and responsibilities.
- Ownership and communication of timeline, budget/pro-forma, and reporting.
- Financial accountability for programs including adherence to deposit terms, project estimates and billing guidelines
- Ensure all required information to reconciliation team to support timely and profitable billing, supplier payments and client payments
- Ensure accurate updated event information is always maintained within CWT or client meetings technology
- Understand and adhere to established client and CWT defined SLAs
- Complete time tracking as requested by management
- Ensure compliance with insurance, legal, health and safety obligations as well as internal procedures
- Plan meetings/events with meticulous attention to detail, ensuring that all runs smoothly during the event. Proactively escalate potential client or program issues to management for timely resolution
- Be an ambassador for the CWT Meetings & Events brand able to enhance and uphold our reputation in the industry
- Flexibility with International and Domestic travel for internal and external meetings and events as and when required

LI-SV
- Qualifications

**Education & Experience**
- University Degree or equivalent experience
- 2/3+ years of meeting planning and project management experience
- Good understanding, experience, and knowledge of Virtual and Hybrid projects with platform capabilities and project planning
- Good understanding, experience, and knowledge of AV/Production
- IT literate with experience of using Microsoft Office and database tools - knowledge of web-based registration tools is a plus (CVENT)
- Fluent in English and languages skills are preferable

**Knowledge, Skills, and attributes**
- Excellent understanding of budgets, critical time paths (CTP), contracting processes and procedures, event logistics management, creative event design, crisis management coordination, event agenda creation and management, and virtual meeting design and delivery, sponsorship management, tradeshow management, and complex housing management
- Excellent knowledge of hotels, venues, ground suppliers, AV and production suppliers, food and beverage requirements and associated terminology
- Excellent ability to project management complex and ever changing project teams and timelines
- Ability to develop and maintain a budget
- Strong verbal, written and presentation skills
- Computer proficiency in Microsoft office suite and ability to adapt to new technologies when required
- Strong multi-tasker who works well under pressure
- Proven skills in negotiation and financial acumen preferred
- Ability to remain calm and composed under stressful situations
- Excellent custome

  • Event Specialist Sport

    4 settimane fa

    Firenze, Italia AIM Group International A tempo pieno

    **AIM Group International **è un'azienda globale e in continua evoluzione: siamo leader nell’organizzazione di eventi e nei servizi di consulenza e comunicazione. Da oltre 60 anni, siamo in prima linea nel settore degli eventi come membro attivo di diverse associazioni e organizzazioni di settore portando pensiero creativo, innovazione e fornitura di...

  • Event Specialist

    2 settimane fa

    Firenze, Italia CWT A tempo pieno

    DescriptionCWT Meetings & Events is a global, full-service meetings and events agency with over 30 years of experience providing innovative solutions for both strategic meetings and event management. We live, breathe and thrive on executing some of the most innovative events and finest meetings of all shapes and sizes. We’re a community of 1,400 meetings...

  • Digital, Social Media

    4 settimane fa

    Firenze, Italia Istituto Marangoni A tempo pieno

    **Job Summary** The purpose of this job is to support the Manager in implementing Digital, Social Media & Event activities for Italian Schools. **Key Purpose of the Job** In this role the Digital, Social Media & Event Specialist is in charge of developing of on-line & on-site activities under the supervision of the Manager. He / She will support the...

  • Communication Specialist

    1 mese fa

    Firenze, Italia LHH A tempo pieno

    Offriamo l’opportunità di ricoprire il ruolo di Communication Specialist all’interno di una consolidata realtà di private education in forte crescita basata a Firenze. - Pianificare e organizzare eventi interni ed esterni alla Scuola in tutte le sue fasi, supervisionando il successo dell'evento; - Supportare il Manager nella progettazione di eventi in...

  • Wine Specialist

    1 mese fa

    Firenze, Italia Eataly Europe A tempo pieno

    Siamo un gruppo unito e curioso che ama mettersi in gioco ogni giorno. Collaboriamo in vista di un obiettivo comune in un ambiente dinamico e stimolante che promuove la continua crescita professionale e personale._ Per il negozio di **Eataly Firenze** siamo alla ricerca di una persona da inserire nel ruolo di **Wine Specialist**. La risorsa si occuperà...

  • Wine Specialist Signorvino Firenze

    1 mese fa

    Firenze, Italia Calzedonia Group A tempo pieno

    CAREERS WINE SPECIALIST SIGNORVINO FIRENZE Signorvino è alla ricerca di figure da inserire come Wine Specialist all'interno degli store. Il Wine Specialist è la persona di riferimento per i nostri clienti e li guida in un percorso in cui il vino è l'assoluto protagonista. Quale figura chiave all'interno del punto vendita il tuo obiettivo sarà quello...

  • Meeting & Event Planner

    1 mese fa

    Firenze, Italia CWT A tempo pieno

    Meeting & Event Planner - (2300006X) **CWT Meetings & Events** is a global, full-service meetings and events agency with over 30 years of experience providing innovative solutions for both strategic meetings and event management. We live, breathe and thrive on executing some of the most innovative events and finest meetings of all shapes and sizes. We’re...

  • Sales Application Specialist Toscana e Umbria

    1 mese fa

    Firenze, Italia EXPERIENCE International A tempo pieno

    **EXPERIENCE International, **società di ricerca e selezione del personale focalizzata nel mercato healthcare attiva nei settori di medical devices, equipment, diagnostics e pharma, per importante multinazionale leader nel settore della **Diagnostica In Vitro**, che intende ampliare il proprio organico, ricerca la seguente figura: **Posizione**: **SALES...

  • Sales Application Specialist Toscana e Umbria

    1 mese fa

    Firenze, Italia Experience International A tempo pieno

    **Descrizione azienda**: **EXPERIENCE International, **società di ricerca e selezione del personale focalizzata nel mercato healthcare attiva nei settori di medical devices, equipment, diagnostics e pharma, per importante multinazionale leader nel settore della **Diagnostica In Vitro**, che intende ampliare il proprio organico, ricerca la seguente...

  • Lavoro Estivo Part o Full Time: Promoter in Eventi

    1 mese fa

    Firenze, Italia Reve srl A tempo pieno

    _L’estate è arrivata e lavorare al chiuso, dietro una scrivania, non è sicuramente un bel modo di passarla _ Non preferiresti, piuttosto, **lavorare avendo la possibilità di viaggiare**, **incontrare nuove persone**, **stringere legami **e vivere al meglio questa stagione estiva? - **Reve**_ _ti offre tutto questo_ e non solo! Selezioniamo una risorsa...

  • Project Manager, Event

    1 mese fa

    Firenze, Italia CWT A tempo pieno

    Project Manager, Event & Planning - (23000076) CWT Meetings & Events is a global, full-service meetings and events agency with over 30 years of experience providing innovative solutions for both strategic meetings and event management. We live, breathe and thrive on executing some of the most innovative events and finest meetings of all shapes and...

  • Product Specialist

    1 mese fa

    Firenze, Italia Jakin SA A tempo pieno

    Dal 2011 Jakin Group raggruppa a livello internazionale quattro Società, attive nel settore dei servizi alle principali multinazionali farmaceutiche, con focus particolare sull’Informazione Medico Scientifica, il Market Access e la Concessione. Al fine di potenziare una delle proprie linee specialistiche d’Informazione scientifica del farmaco, si...

  • Marketing Automation Specialist

    1 mese fa

    Firenze, Italia team.blue Italy A tempo pieno

    This role is an unique opportunity to join the Italian marketing team in one of Europe's most ambitious and fast-growing hosting companies, **team.blue**, with more than +2.5M customers. You will be part of the commercial function of the local brand, Register.it, and work closely with the other marketing specialist to create high-quality, transparent,...

  • Personale Per Attivita' Lavorativa Dal Lunedi' Al

    4 settimane fa

    Firenze, Italia Kismet A tempo pieno

    **L'azienda Kismet desidera ampliare la propria divisione commerciale.** **Posizione**: **La ricerca è rivolta a profili che hanno già svolto impieghi a contatto con il pubblico come cameriere, cameriera, commesso, commessa, animatore, animatrice, barista, vendita, receptionist, logística, magazziniere.** **I promoter selezionati si occuperanno di...

  • Concierge Guest Experience Specialist

    1 mese fa

    Firenze, Italia HIS S.P.A. A tempo pieno

    HIS S.P.A. ricerca, per potenziamento organico, n. 1 **Concierge | Guest Experience Specialist** per Hotel di lusso sito a Firenze centro. La struttura si trova nel pieno centro di Firenze, cuore pulsante della città, tra arte, cultura e shopping. Sarà pertanto un prodotto legato al Lifestyle, alla gastronomia, agli aperitivi, agli incontri e diventerà...

  • Marketing Specialist

    4 settimane fa

    Firenze, Italia Hermes Trade A tempo pieno

    **Hermes** è una società di consulenza informatica che seleziona e forma talenti digitali in outsourcing, attiva da oltre 15 anni. Attraverso i servizi di consulenza WINGS 2 FLY promuove la diffusione di una nuova cultura digitale, supportando le aziende con talenti, team e soluzioni digitali. **PERCHE’ SCEGLIERE HERMES** - **Lavoro** **Agile**:...

  • Lg&a Marketing Specialist

    1 mese fa

    Firenze, Italia Bulgari S.P.A A tempo pieno

    **Position**: Bulgari S.p.A., within its** Leather Goods & Accessories Business Unit** based in **Florence**, is looking for an energetic and highly organized Marketing Coordination Specialist. As **LG&A Marketing Specialist**, the profile will support the Senior Manager in the execution of projects dealing with the implementation of the marketing and...

  • Lg&a Marketing Specialist

    1 mese fa

    Firenze, Italia Bulgari A tempo pieno

    Posizione Bulgari S.p.A., within its** Leather Goods & Accessories Business Unit** based in **Florence**, is looking for an energetic and highly organized Marketing Coordination Specialist. As **LG&A Marketing Specialist**, the profile will support the Senior Manager in the execution of projects dealing with the implementation of the marketing and...

  • Hse Specialist

    1 mese fa

    Firenze, Italia Ali Spa A tempo pieno

    Ali Spa agenzia per il lavoro filiale di Firenze ricerca per cliente del settore oil &gas HSE SPECIALIST. La risorsa sarà inserita all'interno del team e risponderà a Hiring manager aziendale. **Compiti e responsabilità essenziali**: - Contribuisce allo sviluppo e al mantenimento dei processi e delle procedure EHS applicabili al settore Aero per...

  • Opportunità Lavorativa Lun-ven Organico Firenze

    4 settimane fa

    Firenze, Italia Kismet A tempo pieno

    KISMET cerca giovani motivate/i, con spirito d'iniziativa e proiettate/i al raggiungimento degli obiettivi da inserire con regolare contratto come Addette/i alla vendita Promozionale. **Posizione**: Non è richiesta esperienza pregressa, poiché le risorse verranno formate da specialisti del settore e acquisiranno nozioni di comunicazione, marketing diretto...