Receptionist and team assistant

7 giorni fa

Milano, Italia Clearwater - Italy A tempo pieno

Receptionist and Team Assistant (Maternity Leave Replacement)
Starting: February 2026
This role would suit a highly motivated individual who thrives working in a fast-paced working environment, is super organized and possesses excellent attention to detail in providing a high-level support function.

This multifacted role will involve:

Being a point of reference for front office activities, managing phone, email contact and correspondence with suppliers and other external stakeholders
Assisting in the co-ordination, booking and preparation of meeting rooms
Meeting and greeting guests
Maintaining a tidy, clean and efficient office, helping to ensure it runs smoothly and effectively at all times
Extensive diary management and co-ordination of internal and external meetings (both virtually and in-person) across multiple time zones
Booking international travel, including flights, train tickets, hotels and cars
Organizing and purchasing office stationery and supplies
Supporting the team on daily tasks (post office, couriers etc.)
Collecting employees’ receipts, check them accurately and follow up/monitor employees to ensure that receipts are delivered on time
Maintaining financial files and records in an organized way
Compiling documents and presentations
What we are looking for:

Excellent time management skills and ability to prioritize assignments
Organized, proactive and detail orientated
Confidence to interact with high-profile clients, excellent verbal and written communication and inter-personal skills
Thrives in a fast-paced and dynamic working environment, works well under pressure
Desire to learn about the organization and team
Willingness to work in a close-knit team, assisting and supporting the other assistants when needed
Quick learner, ability to multi-task and use own initiative, self-motivated and problem solver IT skills: Advanced Word, Excel, Outlook and Power Poin
1+ years Admin, PA or Office management experience
Fluent in English

Apply now at: rebecca.ferrami@clearwatercf.com

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