Head of Administration

Join to apply for the Head of Administration & Treasury role at D-Orbit

Are you ready to take your career to new heights? At D-Orbit, we’re pioneering the future of space logistics and transportation. Established in 2011, our company has been at the forefront of helping businesses unlock the full potential of the final frontier—profitably and sustainably.

As a member of our team, you’ll have the opportunity to work alongside a diverse group of highly skilled individuals, all driven by a shared passion for innovation and excellence. If you are passionate about space and ready to take your ambition to new heights, join us in our global mission to push the boundaries of what’s possible.

D-Orbit is seeking a Head of Administration & Treasury to join our Finance & Control team. Reporting directly to the CFO, the Head of Administration & Treasury is responsible for overseeing all administrative and accounting operations across the Group, ensuring accurate and timely financial records, compliance with statutory requirements, and efficient treasury management.

This role includes group consolidation and supervision of administration and treasury processes for all legal entities, ensuring consistency and integration. It is a strategic position that supports business growth, operational stability, and financial integrity.

Key Responsibilities & Tasks

- Group Oversight: Supervise administrative and accounting activities for all legal entities, ensuring compliance with local and international standards and company policies.

- Group Consolidation: Manage the preparation of consolidated financial statements and reporting for management and the Board.

- Accounting & Compliance: Oversee accounts payable, accounts receivable, fixed assets, and general ledger activities; ensure timely tax filings and statutory obligations.

- Closing Processes: Coordinate monthly, quarterly, and annual closing processes with accuracy and timeliness.

- Treasury Management: Supervise cash flow, liquidity, banking relationships, and financial risk management.

- Grants & Public Funding: Collaborate with the CFO to manage participation in national public grants and funding programs, ensuring proper documentation and compliance.

- Internal Controls: Implement and monitor internal controls to safeguard assets and ensure data integrity.

- Process Optimization: Drive digitalization and continuous improvement of administrative and treasury workflows.

- Leadership: Lead and develop the administration team, fostering collaboration with FP&A, Legal, Procurement, and Business Units.

Requirements

- Bachelor’s or Master’s degree in Accounting, Finance, or related field.

- Minimum 8 years of experience in administration/accounting, with at least 3 years in a leadership role.

- Strong knowledge of Italian and international accounting standards (IFRS) and tax regulations.

- Proven experience in group consolidation and managing multiple legal entities.

- Expertise in treasury operations, cash management, and banking relationships.

- Experience with public grants and funding programs.

- Proficiency with ERP systems and digital accounting tools.

- Excellent organizational, analytical, and communication skills.

- Strong leadership and ability to work cross‑functionally.

Performance Indicators

- Accuracy and timeliness of consolidated financial statements and reports.

- Compliance with statutory deadlines and audit requirements.

- Efficiency and digitalization of administrative and treasury processes.

- Successful management of public grants and funding programs.

- Team performance and professional development.

- Liquidity and cash flow metrics (e.g., cash conversion cycle, days liquidity on hand).

- Cost and efficiency of banking operations.

- Compliance with treasury policies and controls.

Hiring Process

- Application review: We go through all applications, but we’ll only reach out to candidates who closely match what we’re looking for. If you don’t hear from us, it means we’re not moving forward with your application at this time, but we may consider your profile for more aligned openings in the future.

- First chat: Selected candidates will have an initial meeting with the people team so we can get to know each other and talk through mutual expectations, motivation for change and goals.

- Technical interviews: Next, you’ll have one or two technical interviews, focused on your skills and how you approach challenges relevant to the role.

- Offer: If all goes well, we’ll send you an offer Sometimes this stage can take a bit of time, as we like to carefully consider each candidate and make sure the fit with the team is just right.

We do our best to get back to everyone we interview, but sometimes things take longer than we’d like and updates might be a bit slow. If you’ve got any questions, just reach out to us

Extra‑UE Applicants

This is NOT a full remote job, so you need VISA to work in Italy. At this time, we can only consider applicants who already have the legal right to work in the country where the role is advertised. Some activities must be carried out in our facilities; many others are location‑independent and can be performed effectively even remotely. We do not measure performance by the number of hours spent in the office, only by the outcome.

At D-Orbit, diversity and inclusivity are not just values; they are integral to our mission and the way we operate. We are committed to fostering an environment where all individuals are respected, valued, and celebrated for their unique backgrounds, perspectives, and experiences. We believe that a diverse and inclusive workplace is not only the right thing to do, but also leads to better decision‑making, innovation, and overall success. We actively strive to build a culture where everyone can bring their authentic selves to work, and where all voices are heard and valued. We are dedicated to creating a workplace where everyone feels safe, supported, and empowered to share their ideas, and where everyone is given equal opportunities to grow and excel. We believe that our differences make us stronger, and we will continue to work diligently to create an inclusive culture at D-Orbit that reflects this belief.

Seniority Level

Executive

Employment Type

Full‑time

Job Function

Management and Manufacturing

Industries

Aviation and Aerospace Component Manufacturing

We’re excited to get to know you and see if you might be the next person to help us shape the future of space

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