Strategic Executive Assistant

1 settimana fa


Milano, Lombardia, Italia Richemont A tempo pieno

Company Overview


Vhernier is a prestigious luxury jewelry brand that values freedom, collegiality, loyalty, and solidarity. We foster empathy, curiosity, courage, humility, and integrity.



Salary


We offer an estimated annual salary of €80,000 to €100,000 depending on experience, as well as a competitive benefits package.



Job Description


As a Strategic Executive Assistant at Vhernier, you will be responsible for providing high-level administrative support to our CEO, including:



  • Managing the CEO's agenda and scheduling appointments
  • Maintaining and updating the Exco events calendar and sending reminders
  • Organizing Exco events and lunches
  • Greeting guests and ensuring meeting rooms are booked and set up
  • Maintaining office systems, including data management and filing
  • Producing and editing documents, minutes, reports, and presentations
  • Coordinating travel arrangements and submitting expense reports
  • Liaising with internal departments and planning meetings
  • Managing relationships with collaborators and suppliers
  • Maintaining confidentiality and observing best business practices

You will also be responsible for select personal matters, such as medical appointments and refunds, travel bookings, company car maintenance, and appointments with authorities to obtain work permits or visas.



Required Skills and Qualifications


To succeed in this role, you will need:



  • Significant EA/PA experience at Director level, including diary management and arranging travel and conference calls
  • An impeccable eye for detail and excellent communication skills in English, Italian, and French
  • Master of Microsoft Office, especially Excel, PowerPoint, and Outlook
  • Able to multi-task in a fast-paced environment and prioritize tasks effectively
  • High resilience and composure under pressure
  • Reliable and trustworthy, able to keep confidential information
  • Positive and solution-oriented, able to travel occasionally


Benefits


We offer a comprehensive benefits package, including health insurance, retirement plan, and paid time off.



Others


This role offers a unique opportunity to work in a dynamic and diverse environment where we value individual contributions and celebrate our differences.



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