Assistant Facilities Manager

3 giorni fa


Milano, Lombardia, Italia Jll A tempo pieno
About the Role

Reporting to the Facilities Manager, the Assistant Facilities Manager is a key member of the Facilities Team, responsible for managing soft services and ensuring the efficient running of the site.

Key Responsibilities
  • Manage the team providing first-line soft services, including reception, mail operations, meeting events, cleaning, waste recycling, and vending food services
  • Monitor and maintain office equipment and supplies
  • Manage and maintain regular contact with relevant vendors, reporting on issues, recommendations, and cost estimates
  • Weekly walk-rounds with the vendor cleaning manager to ensure cleaning quality standards are maintained
  • Manage Trouble Ticket requests, interface with internal customers, and action queries promptly in line with service level agreements
  • Manage daily health and safety issues, maintaining regular scheduled meetings and records of the fire and safety teams
  • Travel and visitors' support, interface with locally approved hotels, and assist Client global travel hotel managers
  • Assist in organizing internal and external Client events
  • Manage food and kitchen facilities, provide direction to housekeepers, and raise purchase orders
  • Manage Wiki pages and other communication channels for the site
  • Deputise / provide cover for Building Operations Engineer / Facilities Manager when appropriate


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