Business Operations Coordinator

3 settimane fa


Milano, Lombardia, Italia Continuity Global Solutions A tempo pieno

Job Summary

Continuity Global Solutions is seeking a highly skilled Operations and Financial Analyst to support the Operations Department. The selected candidate will be responsible for researching lodging pricing, travel costs, and other drivers related to assigned contracts and task orders. Additionally, the OA will prepare financial documentation related to monthly invoicing and assist task order leads with organizing receipts and other supporting documentation.

Responsibilities and Duties

  • Financial Analysis
    • Review monthly budget and ledger reconciling forward costs as changes are reported in the number of project/task order support personnel, housing changes, travel, and related costs.
  • Invoice Support
    • Prepare invoice support materials and documentation related to client billable costs, including gathering receipts, redacting employee credit card receipts, and redacting CGS internal documents.
  • Research and Documentation
    • Research lodging arrangements and transportation costs related to project/task order requests for proposal (RFPs) to support the proposal process.
    • Secure documentation related to employee travel vouchers for the dual purpose of reimbursement to CGS or the employee and billing the client.
  • Reconciliation and Support
    • Gather, categorize, and document receipts from CSM Project credit cards directly from task order support leadership for the purpose of CSM project-based credit card reconciliation.

Requirements

  • A bachelor's degree preferred; experience in lieu of degree will be considered.
  • Proven ability to work effectively under time-critical deadlines and stressful situations.
  • Proficient in Microsoft Office, with intermediate MS Excel skills.
  • Prior experience organizing and communicating using MS Teams is preferred.
  • Must be fluent in English.
  • Must have access to high-speed, reliable, and secure internet service with a minimum of 4 Mbps for upload and download.
  • Preference for applicants in the Western European Time Zone (UTC+01:00) to the Bangladesh Time Zone (UTC+06:00) due to support hours being from 12am-8am U.S. Eastern Time.
  • Strong communication, critical thinking, multi-tasking, and prioritization skills required.


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