Office Administrator
2 giorni fa
- Provide comprehensive professional secretarial and administrative support in our Wealth Management Division.
- Assist with entity board meetings, ensuring timely preparation of all documents due, distribution of materials, and liaising with external corporate secretary consultants.
- Support regulatory reporting activities in relation to company boards.
- Act as the 'gatekeeper' by understanding the people/organization and protecting time in their diary; finding that "extra hour a day."
- Prepare supporting documents ahead of each meeting and ensure the schedule is adhered to.
- Ensure follow-ups to meetings are agreed and actioned.
- Anticipate and resolve issues in advance, e.g., conflicting meetings.
- Take responsibility for the smooth running and successful delivery of meetings and other events.
- Organize all necessary hotel and travel arrangements (international and domestic) as required.
- Accurately prepare travel itineraries which include contact details, key addresses, etc.
- Accurately type/amend a range of documents that comply with corporate guidelines to a consistently high standard.
- Compose routine correspondence where appropriate.
- Answer the telephone in a professional manner, taking accurate messages and dealing with them in an appropriate and timely manner.
- Manage email communication – flagging urgent requests and following up as necessary.
- Reconcile expenses and claims promptly and accurately.
- Maintain an up-to-date filing system, ensuring easy retrieval of information.
- Deal with HR activities such as informing Payroll of absence and taking care of hiring and onboarding processes.
- Manage relations with suppliers and liaise with IT specialists for systems access.
- Prior experience working as a Personal or Executive Assistant.
- Advanced knowledge of Outlook, Word, PowerPoint, and Excel.
- Excellent interpersonal skills to communicate clearly and effectively.
- Ability to maintain a high level of confidentiality.
- Ability to manage several projects simultaneously while achieving high standards of accuracy.
- Proactive attitude with good judgment and common sense.
- Self-motivated and a team player with a good sense of humor.
- Enthusiastic, solutions-focused, and reliable.
- Ability to work with limited direction and build a thorough knowledge of the organization.
Rothschild & Co is a leading global financial services group with seven generations of family control and a history of over 200 years at the center of the world's financial markets.
Our expertise, intellectual capital, and global network enable us to provide a distinct perspective that makes a meaningful difference to our clients, communities, and planet.
We have 4,200 talented specialists on the ground in over 40 countries around the world, enabling us to deliver a unique global perspective across four market-leading business divisions – Global Advisory, Wealth Management, Asset Management, and Five Arrows.
As a family-controlled business built on relationships, we place a huge emphasis on our people and finding the right colleagues to take our business forward.
Rothschild & Co is committed to an inclusive and supportive environment where diversity and different perspectives are valued.
", "Overview": "OverviewGreat Wealth Managers must provide a first-class personal service, where team members truly know each client and understand their requirements, whilst also delivering on each client's investment requirements.
We are looking to recruit a high-caliber individual to join us to provide comprehensive professional secretarial and administrative support in our Wealth Management Division.
For the right individual, this will be a very challenging and rewarding role, an opportunity to fully utilize and develop their skills and also to learn about our business.
", "Company Culture": "Company CultureOur goal is to have a balanced, inclusive, and flexible environment which enables all colleagues to achieve their personal and professional aspirations.
Working Here One reason for the long-term success of our business is the importance we place on being principled.
It is this belief that drives both the way we work with our clients and the way we hire, manage and develop our people.
We value and seek to maintain an eclectic mix of skills and backgrounds.
", "Benefits": "BenefitsWe offer a competitive salary and benefits package, including a generous pension scheme, life assurance, and private medical insurance.
We also offer a range of flexible benefits, including a season ticket loan, cycle-to-work scheme, and generous annual leave entitlement.
Our employees enjoy a range of social events and activities, including team-building exercises, charity events, and networking opportunities.
", "How to Apply": "How to ApplyIf you are a motivated and organized individual with a passion for administration, we would love to hear from you.
Please submit your application, including your CV and a cover letter, to [insert contact details].
We look forward to hearing from you.
", "Contact Us": "Contact UsIf you have any questions or would like to discuss this opportunity further, please do not hesitate to contact us.
Our HR team would be delighted to hear from you and answer any questions you may have.
", "Language": "English"}-
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