Office Coordinator

2 giorni fa

Roma, Lazio, Italia FAO A tempo pieno
Job Summary

The Food and Agriculture Organization of the United Nations (FAO) is seeking a highly skilled and experienced Office Assistant to join its team. The successful candidate will provide administrative support to the Director, NFO, and work closely with colleagues in the Division, central units, and external clients.

Key Responsibilities
  1. Screen requests for appointments with supervisor; maintain supervisor's calendar; confirm mutually convenient schedules and arrange appointments; receive visitors; screen and send emails; respond to queries and correspondence.
  2. Coordinate office support services for meetings, trainings, seminars, committees, and special projects and events; attend meetings, prepare minutes, monitor follow-up activities.
  3. Review, record, distribute, and process incoming mail and correspondence; follow-up on pending actions; prepare draft responses to a wide range of correspondence.
  4. Perform a variety of administrative duties, e.g. contract extensions and requests for temporary staff, leave and attendance recording, budget preparation and follow-up.
  5. Research, compile, and organize background information and reference materials for reports, briefs, and speeches.
  6. Coordinate the work of other office support staff, establish priorities, and ensure equitable distribution of work.
  7. Create and maintain the work unit's filing and reference systems; review the efficiency of office procedures and make recommendations for improvements.
  8. Perform other duties as required.
Requirements

The ideal candidate will have:

  • Secondary School Education
  • Four years of relevant experience in office/management support work
  • Working knowledge (proficient - level C) of English
  • Very good knowledge of MS Office applications, Internet, and office technology equipment
Desirable Qualifications and Skills

The following qualifications and skills are highly desirable:

  • Prior experience in front office management and coordination
  • Ability to draft standard and complex correspondence
  • Ability to plan, organize work, and establish priorities
  • High degree of discretion in dealing with confidential matters
  • Limited knowledge (intermediate – level B) of another FAO official language
About FAO

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to more efficient, inclusive, resilient, and sustainable agrifood systems.

FAO does not charge a fee at any stage of the recruitment process. The length of the appointment for internal FAO candidates will be established in accordance with applicable policies.

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