Medical Department Administrative Coordinator

4 giorni fa


Milano, Lombardia, Italia Sobi A tempo pieno

About Us
Sobi is a specialized biopharmaceutical company dedicated to developing and delivering innovative therapies for people with rare diseases. We believe in making medicine more accessible and opening up possibilities for patients and their caregivers.

Job Summary
We are seeking an experienced Executive Assistant to join our Medical Department as an Administrative Coordinator. This role will provide administrative support to the department directors, ensuring smooth operations and efficient communication among team members.

Key Responsibilities
- Manage calendars and schedules of department directors
- Coordinate meetings, conferences, and travel arrangements
- Draft, review, and archive documents, reports, and presentations
- Handle internal and external correspondence
- Collaborate with other departments to ensure seamless information flow and timely issue resolution
- Provide administrative support for daily activities and priority management for department directors
- Maintain confidentiality and discretion in all managed activities

Requirements
- Minimum 10 years of experience as an Executive Assistant, preferably in a medical or corporate setting
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Ability to work independently and as part of a team
- Flexibility and ability to handle multiple tasks simultaneously
- Affiliation with protected categories (Law 68/99)
- Fluency in English:

Our Culture
We empower every person to make a difference in the lives of those affected by rare diseases. Our culture conveys that our employees are our most valuable asset. We offer a competitive benefits package to support the health and happiness of our staff.

Why Sobi?
We are a global company with over 1,700 employees in more than 30 countries. We are committed to the societies where we operate. Our people believe they have the power to make a positive impact in others' lives because that's exactly what we do here.

Equal Opportunity Employer
We welcome diverse candidates who share our passion for making a difference in the lives of people with rare diseases.



  • Milano, Lombardia, Italia Norgine A tempo pieno

    Key ResponsibilitiesLead and develop the Affiliate Medical Affairs department, ensuring accountability and compliance with regulations.Develop and maintain in-depth knowledge of Norgine's products, therapeutic areas, and national healthcare systems.Build relationships with key external experts, scientific societies, and patient advocacy groups.The Medical...


  • Milano, Lombardia, Italia Autodoclogistics A tempo pieno

    Job DescriptionAs an Administrative Coordinator with Autodoclogistics, you will play a vital role in ensuring the smooth operation of our logistics and support services. You will be responsible for providing comprehensive administrative support to facilitate seamless communication and coordination between departments.Key Responsibilities:• Administrative...


  • Milano, Lombardia, Italia Theartgorgeous A tempo pieno

    Theartgorgeous is looking for an experienced Administrative Services Coordinator to provide support to our administrative team. This role involves creating estimates and invoices, compiling and analyzing information, and developing management reports.Key Responsibilities:Create and manage financial documentsAnalyze data and provide insightsDevelop and...

  • Medical Coordinator

    1 settimana fa


    Milano, Lombardia, Italia Emergency A tempo pieno

    Necessary requirementsPrevious experience in a leadership role within a hospital department of surgery (general, trauma, orthopedic), anesthesia, or surgical emergency medicine.EMERGENCY is seeking experienced Medical Coordinators to oversee the clinical activities of its surgical projects in Afghanistan and Sierra Leone, ensuring the quality of care and...


  • Milano, Lombardia, Italia TN Italy A tempo pieno

    Job OverviewBecome a key player in our team as an Administrative Associate, supporting the Medical Unit with a range of administrative tasks. As a highly organized and detail-focused individual, you will provide essential support to our Manager, ensuring seamless communication within the Company.Key Responsibilities:Autonomous administration of Medical Unit...

  • Administrative Assistant

    2 settimane fa


    Milano, Lombardia, Italia Talent Source A tempo pieno

    :**Location**: Milan, Italy - office based**Schedule**: Full-Time, PermanentTalentSource Life Sciences, the CROMSOURCE flexible resourcing department, is currently working with one of our partner sponsors to hire an- **Administrative Assistant** to join one of our partner companies - a privately owned Italian pharmaceutical company.The Administrative...


  • Milano, Lombardia, Italia Healthcare Businesswomen's Association A tempo pieno

    Job Role SummaryWe are seeking an experienced Project Coordinator to join our team. As a key member of our administrative staff, you will provide critical support to our projects and initiatives, ensuring timely delivery and seamless execution.About the JobIn this role, you will be responsible for coordinating various administrative projects, including...


  • Milano, Lombardia, Italia Corcym UK Limited A tempo pieno

    About the Role">CORCYM UK Limited is seeking a Medical Device Project Coordinator to join our team. As a key member of our clinical research department, you will be responsible for coordinating and managing medical device projects.">In this role, you will work closely with the Clinical Affairs Manager to develop and implement improved methods by developing...


  • Milano, Lombardia, Italia DNV Germany Holding GmbH A tempo pieno

    Job SummaryDNV Germany Holding GmbH is seeking a highly skilled Administrative Project Coordinator to join our team.The successful candidate will be responsible for coordinating and managing relationships between clients, inspectors, and DNV as per contractual obligations. This includes managing customers' requirements, identifying qualified inspectors,...


  • Milano, Lombardia, Italia TN Italy A tempo pieno

    About this RoleThe Administrative Associate plays a vital role in carrying out Medical Unit specific routine duties. With a broad understanding of operational aspects, you will provide proactive and reliable support to our Manager's daily activities. Your responsibilities will include:Main Tasks:Autonomous administration of BU processes.Monitoring and...


  • Milano, Lombardia, Italia Access Medical LLC A tempo pieno

    Unlock the Full Potential of Your HR DepartmentA well-structured HR department is the backbone of any successful organization. At Access Medical LLC, we understand the importance of having a robust HR system in place.Our HR software is designed to simplify HR processes, reduce administrative burdens, and enhance the overall employee experience. By leveraging...


  • Milano, Lombardia, Italia TN Italy A tempo pieno

    Social network you want to login/join with:Medical Research Coordinator - MedTech Venture, MilanoClient:Nucs AILocation:-Job Category:-EU work permit required:YesJob Reference:57773ec15c0cJob Views:2Posted:15.03.2025Expiry Date:29.04.2025Job Description:About Nucs AI:Nucs AI is a pioneer in developing AI-driven solutions that personalize prostate cancer...


  • Milano, Lombardia, Italia TN Italy A tempo pieno

    Social network you want to login/join with: Medical Research Coordinator - MedTech Venture, MilanoClient:Nucs AI Location:- Job Category:- EU work permit required:Yes Job Reference:57773ec15c0c Job Views:2 Posted:15.03.2025 Expiry Date:29.04.2025 Job Description:About Nucs AI: Nucs AI is a pioneer in developing AI-driven solutions that personalize prostate...


  • Milano, Lombardia, Italia Tn Italy A tempo pieno

    Social network you want to login/join with: Medical Research Coordinator - MedTech Venture, Milano Client: Nucs AI Location: - Job Category: - EU work permit required: Yes Job Reference: 57773ec15c0c Job Views: 2 Posted: 15.03.2025 Expiry Date: 29.04.2025 Job Description: About Nucs AI: Nucs AI is a pioneer in developing AI-driven solutions that personalize...


  • Milano, Lombardia, Italia Nucs AI A tempo pieno

    Social network you want to login/join with:Medical Research Coordinator - MedTech Venture, MilanLocation:Job Category:-EU work permit required:YesJob Reference:8l8htnby-188047Job Views:1Posted:23.03.2025Expiry Date:07.05.2025Job Description:About Nucs AI:Nucs AI is a pioneer in developing AI-driven solutions that personalize prostate cancer care. Our...


  • Milano, Lombardia, Italia Guy Carpenter A tempo pieno

    Guy Carpenter is recruiting an Administrative Coordinator to support and assist all divisions in our Milan offices.What can you expect?- Unparalleled opportunity to be part of a dynamic reinsurance team that manages multinational client accounts- Being part of an organization of innovators in the transfer of risk, actuarial science, and analyticsWhat is in...


  • Milano, Lombardia, Italia Retail Search Srl A tempo pieno

    Job OpportunityWe are excited to announce an opportunity for a talented and ambitious individual to join our team as a Kids Department Coordinator.The successful candidate will play a key role in driving sales growth, improving profitability, and enhancing customer satisfaction.Develop and execute sales strategies to increase revenue in the kids...

  • Administrative Associate

    1 settimana fa


    Milano, Lombardia, Italia TN Italy A tempo pieno

    Social network you want to login/join with:Administrative Associate (Medical Unit), MilanClient:BiogenLocation:MilanJob Category:OtherEU work permit required:YesJob Reference:8fbcc60eb950Job Views:2Posted:20.03.2025Expiry Date:04.05.2025Job Description:About this roleThe Administrative Associate carries on Medical Unit specific routines duties that require a...


  • Milano, Lombardia, Italia Howden Insurance Brokers Limited A tempo pieno

    About the RoleThe Reinsurance Treaty Department at Howden Insurance Brokers Limited is recruiting an administrative assistant and broking support to focus on all aspects of Treaty business with a multi-class approach. This position would be ideally suited to anyone looking to develop a career in a Reinsurance Broking firm.This is a full-time, office-based...


  • Milano, Lombardia, Italia Stevanato Group A tempo pieno

    We are looking for a **Department Resource Administrator/Assistant **(personale iscritto alle liste di collocamento mirato **Legge 68/99, art.8)** to be inserted in our office in Milan.She/He will work in a fast-paced international and multi-disciplinary team in the medical device space within an entrepreneurial environment where it is possible to transform...