Office Support Specialist

3 settimane fa


Roma, Lazio, Italia Fao A tempo pieno
Job Title: Office Assistant

FAO is seeking a highly organized and detail-oriented Office Assistant to join our team in Rome, Italy.

Job Summary

The Office Assistant will provide administrative support to the Fisheries and Aquaculture Division, ensuring the smooth operation of the office and providing excellent customer service to colleagues and clients.

Key Responsibilities
  • Arrange appointments and receive visitors
  • Screen and respond to emails and routine requests for information
  • Provide office, protocol, and administrative support to meetings, committees, and conferences
  • Review, record, distribute, and process incoming mail and correspondence
  • Respond to standard/routine correspondence and other communications
  • Prepare purchase orders, purchase requisitions, and support the preparation of Letters of Agreement
  • Make travel and hotel arrangements and prepare travel authorizations/claims for staff and affiliate workforce
  • Provide assistance in the administrative processing of vacancy announcements and consultants' contracts
  • Research, compile, and organize information and reference materials from various sources for reports
  • Perform other duties as required
Requirements
  • Secondary School Education
  • Three years of relevant experience in office support work
  • Working knowledge (proficient - level C) of English
  • Good knowledge of MS Office applications, Internet, and office technology equipment
  • General Service Staff are recruited locally
Desirable Qualifications and Skills
  • Working knowledge (proficient - level C) of a second official FAO language (Arabic, Chinese, French, Russian, Spanish)
  • Good knowledge of and experience in research, compilation, and organization of information and reference materials from various sources
  • Good knowledge of and experience using MS Teams, SharePoint, Zoom, Skype, and other teleconferencing platforms
  • Good knowledge of procedures, requirements, and workflow for the procurement of services and goods
  • Experience with and knowledge of the procedures and tools for the recruitment of Professional and General Service staff
Working Conditions

The Office Assistant will work in a dynamic and fast-paced environment, providing administrative support to the Fisheries and Aquaculture Division. The successful candidate will be highly organized, detail-oriented, and able to work effectively in a team.

FAO is an equal opportunities employer and welcomes applications from qualified candidates of all nationalities.

The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.



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