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Executive Assistant Medical Department Coordinator

2 mesi fa

Milano, Lombardia, Italia Sobi A tempo pieno
About the Role

We are seeking a highly organized and proactive Executive Assistant to join our Medical Department team in Milan. The ideal candidate will work closely with various directors, supporting them in their daily activities. We are committed to diversity and inclusion, and we encourage applications from candidates who are part of protected categories (as per Italian law 68/99).

Key Responsibilities
  • Calendar Management: Coordinate and manage the schedules and appointments of the Medical Department directors.
  • Event Planning: Organize and coordinate meetings, conferences, and business trips.
  • Document Management: Prepare, review, and archive documents, reports, and presentations.
  • Communication: Manage internal and external correspondence, ensuring timely and effective communication.
  • Team Collaboration: Work closely with other departments to ensure a smooth flow of information and timely resolution of issues.
  • Administrative Support: Provide administrative support to the directors, prioritizing tasks and maintaining confidentiality.
Requirements
  • Experience: At least 10 years of experience as an Executive Assistant, preferably in a medical or corporate setting.
  • Organizational Skills: Excellent organizational and time management skills.
  • Communication Skills: Strong written and verbal communication skills.
  • Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint).
  • Teamwork: Ability to work independently and as part of a team.
  • Flexibility: Flexibility to manage multiple tasks simultaneously.
  • Protected Category: Membership in protected categories (as per Italian law 68/99).
  • Language: Fluent English.
About Sobi

Sobi is a global biopharmaceutical company dedicated to rare diseases. We are committed to making a positive impact on the lives of patients and their families. Our culture is built on core values: Care, Ambition, Urgency, Ownership, and Partnership. We believe in empowering our employees to make a difference.

We are an equal opportunity employer and welcome applications from diverse candidates. We offer a competitive benefits package to support the health and happiness of our staff.