Executive Assistant

1 giorno fa

Rome, Italia Gilardini Realty A tempo pieno

Executive Assistant / Personal Assistant (Full‑Time, Remote)About the RoleWe are seeking an organized, proactive, and internationally mindedExecutive Assistant / Personal Assistantto support and collaborate with the teams ofSATIF S.A.M. (climate‑tech investments & consulting) andGilardini Realty(healthcare real estate).This is afull‑time, remoteposition with occasional weekend availability for urgent matters.P.IVAis required for this position.What You’ll DoExecutive & Team SupportManage complex calendars, meetings, calls, and remote engagements.Draft, edit, and format high‑quality correspondence, presentations, and reports.Read, research, and route communications; prepare summaries and action points.Support leadership teams with meeting preparation, agendas, minutes, and follow‑ups.Represent the executive in meetings when required.Operations & Project CoordinationCoordinate cross‑functional projects and follow up with internal teams and third parties.Maintain filing systems, knowledge repositories, and documentation workflows.Prepare reports by collecting and analysing information.Ensure confidentiality and smooth communication across multiple time zones.Personal & Family SupportAssist with personal real estate matters (property managers, insurance claims, tenancy renewals).Support administrative tasks related to personal assetsAssist with Gilardini Foundation activities (scholarships, project follow‑ups).Handle ad‑hoc personal tasks with discretion and autonomy.What You BringExperience & SkillsProven experience as an Executive Assistant or Personal Assistant at senior level.International exposure or experience working in multinational environments.University degree.Strong organisational skills and ability to meet tight deadlines.Excellent written and verbal communication skills.High proficiency in Microsoft Office; comfortable with tools like Slack and Asana and Chat GPT and AI in general.Digitally savvy, with strong attention to detail and a proactive mindset.Personal QualitiesDiscreet, reliable, and able to handle sensitive information.Confident interacting with stakeholders at all levels.Creative, resourceful, and able to bring fresh ideas.Collaborative, open, and comfortable in dynamic environments.Passionate, enthusiastic, and adaptable.LocationBased in Italy with easy access to Rome and Milan for monthly team meetingsLanguagesRequired (full working proficiency):English, ItalianHighly desirable:French, SpanishTrial period:2 monthsCompensation:Based on experienceContract type: partita IVASoftware costs:Covered or reimbursedContract:Includes standard confidentiality clausesHow to ApplyTo express interest in this position, please contact us at .#J-18808-Ljbffr

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