Office Assistant

JLL supports the Whole You, personally and professionally.
**Job Title**: Office Assistant - Facilities Management Services
**About JLL**: At JLL, we’re committed to reshaping the way people, property, and ideas intersect. We partner with clients to deliver innovative real estate solutions that enhance productivity and sustainability.
**Position Overview**: JLL is seeking a dedicated Office Assistant to support our facilities management team. This role will play a crucial part in maintaining efficient office operations and enhancing the overall workplace experience for our clients.
**Key Responsibilities**:Reception and Administrative Support**:
Greet and direct visitors, ensuring a professional and welcoming experience.
Handle incoming calls and correspondence efficiently, redirecting as needed.
Organize and schedule meetings, conferences, and appointments.
**Facilities Coordination**:
Support the upkeep of office cleanliness, safety, and functionality.
Collaborate with vendors for maintenance, repairs, and procurement of supplies.
Track and manage office supplies inventory effectively.
**Support Services**:
Assist with space planning and facilitate office layout adjustments.
Coordinate internal moves and workstation setups.
Implement and maintain security protocols, including access control.
**Event and Project Assistance**:
Manage logistics for on-site meetings, events, and training sessions.
Assist with facility-related projects to ensure timely and successful completion.
**Communication and Reporting**:
Communicate effectively with internal teams and external service providers.
Prepare and maintain facilities-related reports and documentation.
**Continuous Improvement**:
Proactively identify opportunities for process improvement and operational efficiencies.
Offer ideas to improve workplace environments and service delivery.

**Qualifications**:
High school diploma or equivalent; additional education or certification in facilities management is advantageous.
Experience as an office assistant or in a similar administrative role.
Strong organizational skills and the ability to multitask.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Collaborative team player with a focus on customer service.
Familiarity with facilities management software and tools is preferred.
**Working Conditions**:
Mainly an on-site role with physical activity related to office setup and supply management.
Standard business hours with some flexibility for urgent facility needs.
Why Join JLL?
Be part of a global leader in real estate services, committed to innovation and excellence.
Work with a dynamic team focused on professional growth and client satisfaction.
Competitive salary and comprehensive benefits package.
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Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.