Administrative Assistant

MacGregor is a global company that operates in more than 30 countries with 2000 employees. We provide sustainable cargo and load handling with a strong portfolio of products, services, and solutions to the offshore and marine industries. Our solutions are found in over half of the world's merchant fleet.

We believe MacGregor is a great place to work and we are looking for innovators with an international mindset to join our team and help us create lifetime value for our customers.

**MacGregor - Let's shape the future together**:
Do you thrive in a fast-paced environment, providing proactive support and solutions? Looking no further, MacGregor is looking to hire an Administrative Assistant to join our team.

The purpose of this role is to drive efficiency and accuracy in all tasks related to administration and finance. Essential functions include managing the switchboard and reception area, ensuring the timely distribution of incoming and outgoing company mail.

Your day-to-day responsibilities will include controlling the distribution and inventory of office supplies and equipment, and maintaining an organized office archive. In this role you will act as the primary point of contact for external service providers, including repairs, cleaning, emergency services and landlord.

More tasks and responsibilities
- Assist the Line manager with general administrative tasks, including food voucher orders and port access badges, and provide support with finance-related activities
- Provide support to the Accounting Shared Service Center by processing incoming and outgoing payment requests
- Process Accounts Payable (AP) invoices within Basware, including review, verification, and management
- Administrate travel expenses, including employee support, form review, and timely submission

This role is part of our Finance and Business Processes Function. Reporting directly to the Area Controller. This position is based in Genoa, Italy.

**What you'll need to succeed**:
Knowledge and understanding of financial systems such as SAP and HFM are essential in this position. We are looking for a motivated individual with a desire to learn and grow within our team. You have the ability to work with Excel and have IT advanced skills. As a person you possess good communication skills and have a positive, helpful attitude.

Ideally you have
- High School diploma, Bachelor’s degree in Accounting or Administration, or equal qualification
- Ability to effectively organize workload and prioritize tasks to meet deadlines
- Proactive approach to improve ways of working, tools, methods and processes
- Conversational in English and Italian - both verbal and written, French language is an advantage

**Why MacGregor?**:
Our people are behind every success. People create the technology and product lifecycle solutions that make us great, our people are the ones who innovate, and people drive our business forward. With us you will be part of an international collaborative working culture with challenges and opportunities to further develop yourself professionally. We enable sustainable global maritime operations by maximizing efficiency in cargo and load handling.

Values guide our work
- **
Integrity**steers all our thinking, behaviour and the relationships with our customers and other stakeholders
- ** Quality**is valued in our processes, products and services and helps to improve our customers’ performance and our own competences
- ** Safety**is essential in everything we do

MacGregor is an equal opportunity employer. We recognise that diversity is key to our continued success, and strive to maintain a fair and equitable recruitment process for all applicants.

**Additional information**: