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Executive Assistant

2 settimane fa

Firenze, Italia Human Value A tempo pieno

Our Client is an international, prestigious and diversified Italian entrepreneurial group.**Role**:

The President's Assistant works alongside the Executive Manager, facilitating his work by anticipating all needs and becoming a partner in the company's business thanks to a global vision of internal processes, relationships and information flows inthe organization and thanks to a full awareness of responsibilities.
The position supports office management activities and deals with both tasks related to internal activities of the organization, front-office tasks and external relations.
Main activities and duties:

- Management of the incoming/outgoing correspondence,ommunications and calls of the Presidency;
- Organization of the agenda, travels, commitments and meetings (meetings, appointments, press conferences, business lunches and booking any trips...);
- Drafting official documents, in addition to the periodic reports of the Management;
- Management of communications and documents addressed to the various internal managers;
- Preparation of communications and institutional letters;
- Management of confidential documents and archives;
- Management of the agendas of other Executives;
- Reception of customers, suppliers, partners.

**Requirements**:

- Previous significant experience in the role (top management secretariat, office management, operations, public relations...) within international managerial contexts and/or large modernly organized entrepreneurial companies;
- Fluency in spoken and written English; knowledge of other foreign languages;
- Higher level cultural training is required; Graduation preferred;
- Confidentiality, discretion and reliability;
- High relational, organizational and multitasking skills, i.e. the ability to effectively and efficiently manage multiple tasks simultaneously;
- Personal maturity and ability to mediate and resistance to stress;
- Management of priorities and deadlines and ability to optimize operational processes;
- Ability to establish relationships also at an international level;
- Excellent written communication skills and drafting of reports and press releases;
- Aptitude for creating a climate of collaboration that is positive and advantageous for the entire organization;
- Operational flexibility;
- Proactive attitude and problem solving skills.