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Executive Assistant

2 ore fa

Padova, Veneto, Italia Studio Over A tempo pieno

Studio Over is looking for a highly organised and proactive executive assistant to work closely with our CEO to drive the studio's growth and improve day-to-day efficiency. This strategic support role involves new business development, CRM management, scheduling and administrative coordination.

The ideal candidate will be detail-oriented, resourceful and interested in how design-driven businesses grow. You will work alongside the CEO to help manage priorities, streamline operations and accelerate business development.

The role involves supporting with a variety of tasks, primarily related to client acquisition and organisation. You will play a key role in managing our CRM system, organising the agenda, drafting proposals, and maintaining a smooth daily workflow.

We are looking for someone who enjoys working behind the scenes to make things run better, faster and more efficiently.

Key Responsibilities

  • Managing and organizing the CEO's schedule, coordinating meetings and calls across time zones.

  • Supporting in the preparation and follow-up of client proposals and presentations.

  • Using and maintaining the CRM system to structure and monitor lead generation activities.

  • Researching new potential clients and helping prioritize outreach actions.

  • Supporting basic administrative and financial data entry tasks.

What we're looking for

  • Excellent organizational and time-management skills

  • Flexible and versatile mindset, able to adapt to different tasks and contexts

  • High attention to detail and ability to prioritize autonomously

  • Proactive attitude and willingness to learn fast

  • Basic familiarity with CRM tools, Excel and Google Suite

  • Strong written and verbal communication (Italian and English; German is a plus)

What we offer

  • A close collaboration with the leadership team

  • The opportunity to learn the inner workings of a creative studio

  • A dynamic environment focused on excellence and efficiency

  • Possibility to work on a freelance basis or with a flexible contract structure

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