Administrative Assistant

APPLICATION CLOSING DATE: 11th November 2025
Human Technopole (HT)
is an interdisciplinary life science research institute, created and supported by the Italian Government, with the aim of developing innovative strategies to improve human health. Its mission is to conduct cutting-edge research and translate innovations into methodologies accessible to the entire national scientific community. As part of this mission, HT provides access to state-of-the-art research infrastructure in five key areas through the National Facilities for Structural Biology, Light Imaging, Genomics, Genome Engineering, and Data Handling & Analysis.

About Scientific Operations
The Scientific Operations organization sits at the interface between Research and Administration and drives the success of Human Technopole in areas as technology excellence, innovation, training and collaborations.

Key Tasks And Responsibilities

• Meeting & Agenda Management: Schedule and coordinate meetings for senior leaders; prepare agendas and take/distribute minutes.
• Database Management: Assist with Database creation, curation and data extraction (CRM, Database Management Systems for Research or Administration, etc).
• Travel Coordination: Organize travel, accommodation, reimbursements, and event logistics; liaise with internal and external stakeholders.
• Documentation & Records: Maintain records, manage approvals, and prepare ad-hoc reports.
• Administrative Support: Track action items, monitor deadlines, and help managers prioritize tasks.

Job Requirements
Essential requirements
On the closing date for online applications, the candidate must fulfil all the following conditions:

• Proven experience as Administrative Assistant, or in a similar role (minimum 1-3 years).
• Experience managing multiple tasks and projects simultaneously
• Experience in database and repository management (e.g. research information systems, publication repositories).
• Bachelor's degree in Business Administration, Management, or equivalent experience.
• Fluency in English and Italian written and oral.

Preferred Requirements

• Good knowledge of Microsoft Office and office managing tools.
• Experience in international environment.

Organisational And Social Skills

• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Attention to detail and a high degree of accuracy.
• Ability to handle sensitive and confidential information with discretion.
• Problem-solving mindset and proactive attitude.

Why Human Technopole
HT seeks scientific excellence, we recruit the best scientific talents through international, open calls.

Our working environment is international, friendly and inclusive. Our scientists work together across disciplines on research topics of biomedical relevance, leveraging synergies between their diverse skillsets and methodological approaches.

We believe that highly diverse teams yield the best and most innovative results.

We engage in outward-facing scientific activities aimed at benefiting the national and international research community. Training is also at the heart of our activity, with initiatives and opportunities for our staff, including scientific courses, conferences and workshops.

Main Benefits

• Welfare plans.
• Meal delivery service.
• Work-life balance provisions.
• Italian language training for foreigners.
• Parental leave up to 1 year and other support for new parents.
• Flexible working hours.
• Remote working policy.
• Support for relocation.
• Researchers coming to Italy for the first time, or returning after residing abroad, benefit from very attractive income tax benefits.

Special consideration will be given to candidates who are part of the protected categories list, according to L. 68/99.
Number of positions offered: 1

Contract offered: CCNL Chimico Farmaceutico, 1 year - employee Level

Salary: up to 40.000,00 depending on the seniority of the candidate

Tax benefits where applicable.

The position is based in Milan.

"The Foundation reserves the right, at its sole discretion, to extend, suspend, modify, revoke, or cancel this job posting without giving rise to any rights or claims whatsoever in favor of the candidates; the Foundation reserves, however, the right not to proceed with the awarding of the above-described assignment due to the effect of supervening regulatory provisions and/or obstructive circumstances".
The Foundation reserves the right, at its sole discretion, to extend, suspend, modify, revoke, or cancel this job posting without giving rise to any rights or claims whatsoever in favor of the candidates; the Foundation reserves, however, the right not to proceed with the awarding of the above-described assignment due to the effect of supervening regulatory provisions and/or obstructive circumstances.