R&D Administrative Assistant

3 giorni fa

Milano, Lombardia, Italia Dompé A tempo pieno

Dompé is an Biopharmaceutical company driven by innovation and research, with headquarters in Milan and operations across Europe and the United States. The company focuses on developing and delivering therapeutic solutions in areas of high unmet medical need, combining scientific excellence, digital innovation, and a strong commitment to improving patients' lives.

For our office in
Tirana,
we are looking for a
R&D Administrative Assistant
to join our dynamic, international environment. The selected candidate will support the direct reports of the
Chief Scientific Officer
located in L'Aquila site in Italy.

Responsibilities:

  • Liaising with suppliers and staff;
  • Booking of business trips and travel management for the direct reports of CSO and SC&F team;
  • Coordination with various internal and external stakeholders and office activities for administrative fulfilments;
  • In-depth knowledge of the main applications for the management of orders and contracts: SAP, Service Now Purchase2Pay, Jaggaer, etc ...
  • Reconciling periodically with the Line Manager and Financial Department on the budget of the different R&D Business Units;
  • Inserting and managing Purchase Order requests from R&D Business Units;
  • Controlling quotations/offers/agreements and requesting the required approvals;
  • Suppliers/vendors coding on internal systems;
  • Purchase Order controlling with the support of the Procurement Dept.;
  • Management and archiving of R&D contracts;
  • Management of HCx processes for R&D Bus.
  • Be aware and compliant with the relevant law ethics and regulations and corporate procedures of the reference area.

Qualifications:

  • University degree in Management, Law or Economics

Required Skills:

  • Fluency in English and Italian (written and spoken)
  • Proven ability to use PC and applications including Google environment and MS Office (Word, Excel, Power Point);
  • Previous working experience in the role

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