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Executive Assistant, MIlan

34 minuti fa

Milano, Lombardia, Italia Alvarez & Marsal A tempo pieno

Location: Milan, Italy

Date Posted: Jan 14, 2026

Description

About Alvarez and Marsal

Alvarez & Marsal (A&M) is a leading independent global professional services firm, specializing in providing turnaround management, performance improvement and corporate advisory services. With over 11,000 professionals based in 80+ locations across North America, Europe, Asia, and Latin America, our firm excels in problem solving and value creation. Drawing on a strong operational heritage and hands-on-approach, our professionals work closely with organizations and stakeholders to help tackle complex business issues and maximize value.

The Role

We are looking for someone with prior or current Legal firm and/or Professional Services company experience working in an Executive Assistant role. This role will support our Managing Directors, overseeing their schedules, managing Business Unit operations, and nurturing client relationships. Thrive in a fast-paced, dynamic environment where you anticipate needs, problem-solve efficiently, and actively contribute to business development.

How you'll contribute

  • Extensive diary management for Managing Directors
  • Coordinating office lunches, meeting rooms
  • Travel booking - hotels, flights, cars, visas, trains
  • Completing expenses and tracking expense statements
  • Printing, binding and scanning of documents
  • Booking venues for breakfast, lunch and dinner meetings
  • Submitting invoices and liaising with accounts department
  • Knowledge of anti-money laundering regulations and compliance procedures
  • Various administrative tasks
  • Editing Word documents, Excel documents and PowerPoint documents
  • Liaising with billing team
  • Liaising with wider business support functions
  • Supporting on wider team events
  • Assisting with onboarding of new team members
  • Collaboration with wider EA team and Office Manager
  • EA Holiday Cover
  • Supporting the wider team with various ad hoc requests

Essential Qualifications

  • Proven experience as an Executive Assistant, in a professional services or legal firm.
  • Excellent organizational and time management skills.
  • Ability to handle confidential information with discretion.
  • Fluent in English (written and spoken). Additional languages are a plus.
  • Proficiency in Microsoft Office Suite and familiarity with ERP systems.
  • Strong communication and interpersonal skills.
  • Detail-oriented with a proactive approach to problem-solving.

Your journey at A&M

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person's unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.

We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals.

Inclusive Diversity

A&M's entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Equal Opportunity Employer

It is Alvarez & Marsal's practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. .

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.