Receptionist and Team Assistant

4 giorni fa

Greater Milan Metropolitan Area, Italia Clearwater - Italy A tempo pieno

Receptionist and Team Assistant (Maternity Leave Replacement)

Starting: February 2026

This role would suit a highly motivated individual who thrives working in a fast-paced working environment, is super organized and possesses excellent attention to detail in providing a high-level support function.

This multifacted role will involve:

  • Being a point of reference for front office activities, managing phone, email contact and correspondence with suppliers and other external stakeholders
  • Assisting in the co-ordination, booking and preparation of meeting rooms
  • Meeting and greeting guests
  • Maintaining a tidy, clean and efficient office, helping to ensure it runs smoothly and effectively at all times
  • Extensive diary management and co-ordination of internal and external meetings (both virtually and in-person) across multiple time zones
  • Booking international travel, including flights, train tickets, hotels and cars
  • Organizing and purchasing office stationery and supplies
  • Supporting the team on daily tasks (post office, couriers etc.)
  • Collecting employees' receipts, check them accurately and follow up/monitor employees to ensure that receipts are delivered on time
  • Maintaining financial files and records in an organized way
  • Compiling documents and presentations

What we are looking for:

  • Excellent time management skills and ability to prioritize assignments
  • Organized, proactive and detail orientated
  • Confidence to interact with high-profile clients, excellent verbal and written communication and inter-personal skills
  • Thrives in a fast-paced and dynamic working environment, works well under pressure
  • Desire to learn about the organization and team
  • Willingness to work in a close-knit team, assisting and supporting the other assistants when needed
  • Quick learner, ability to multi-task and use own initiative, self-motivated and problem solverIT skills: Advanced Word, Excel, Outlook and PowerPoin
  • 1+ years Admin, PA or Office management experience
  • Fluent in English

Apply now at:

Ref. RECEPTIONIST AND TEAM ASSISTANT

  • Receptionist

    3 settimane fa

    Greater Milan Metropolitan Area, Italia NAZCA A tempo pieno

    Receptionist : il volto dell’azienda NAZCA è un'azienda italiana nel settore de Facility Management , che si occupa di tutte le fasi ordinarie proprie della gestione immobiliare, integrandole con sistemi informativi avanzati, per fornire alla proprietà o all'Asset Manager gli strumenti per le scelte strategiche migliori. Siamo alla ricerca di caniddatɜ...

  • Personal Assistant to CEO and Chief Product Officer

    2 settimane fa

    Greater Milan Metropolitan Area, Italia Off-White A tempo pieno

    Role Overview We are looking for a highly organized, proactive, and discreet Personal Assistant to provide comprehensive support to both the CEO and the Chief Product Officer. The ideal candidate thrives in a fast-paced environment, manages complex priorities with ease, and communicates effectively with internal and external stakeholders. This role requires...

  • Data and Ticketing Assistant

    2 settimane fa

    Greater Milan Metropolitan Area, Italia The iLUKA Collective A tempo pieno

    The Data and Ticketing Assistant will support in the development, maintenance and reporting of all data relating to guests of the dedicated client's programme. They will also be responsible for assisting and supporting ticketing operations which includes creating an efficient ticket allocation and distribution system and working closely with the Guest...

  • Office Assistant

    2 settimane fa

    Greater Milan Metropolitan Area, Italia Hays A tempo pieno

    La tua nuova aziendaIl nostro cliente è tra i principali player nel mondo della Finanza Italiana, realtà prestigiosa e di alto standing.Per la loro sede in centro a Milano ricerchiamo una risorsa che, coniugando attività di Front desk e Segreteria, possa supportare l'Office Manager, i Partners e l'Amministratore Delegato, nella gestione delle attività...

  • Receptionist

    3 settimane fa

    Greater Rome Metropolitan Area, Italia Centro Porsche Roma Nord A tempo pieno

    Siamo alla ricerca di una/un Receptionist per il Centro Porsche Roma Nord (gruppo Autocentri Balduina). Responsabilità: Accoglienza clienti Attività di segreteria e reception Gestione del merchandising Gestione documentale vetture dimostrative La/il candidata/o ideale ha le seguenti caratteristiche: Pregressa esperienza in ruoli di front office Buona...

  • Office and Team Assistant

    2 giorni fa

    Milan, Italia Altro A tempo pieno

    Office and Team Assistant page is loaded## Office and Team Assistantlocations:Milantime type:Full timeposted on:Posted Todayjob requisition id:JR\_ **At Ayvens, progress starts with you.**Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move., Società del Gruppo Société Générale, è...

  • assistant store manager/ high luxury brand

    7 giorni fa

    Greater Milan Metropolitan Area, Italia SIDLER SA A tempo pieno

    On behalf of an esteemed customer, luxury brand, We are recruiting the following profile, to join their Team in Milan:ASSISTANT STORE MANAGER/ LUXURY BRAND /MILANResponsibilities:Support the management team in the conduction of the StoreTeam ManagementBe a Brand Ambassador and represent the Core Values of the BrandBuild a strong customer experienceSetting...

  • Receptionist

    2 settimane fa

    Greater Bari Metropolitan Area, Italia Barili Srl A tempo pieno

    Barili S.r.l., azienda attiva da tre generazioni nel settore edile e rivenditore autorizzato di prodotti per la casa e il lifestyle, è alla ricerca di una figura di Receptionist da inserire presso la sede di Bari.La risorsa sarà il primo punto di contatto dell'azienda e contribuirà al corretto funzionamento delle attività di front office e di...

  • Receptionist categorie protette

    7 giorni fa

    Greater Milan Metropolitan Area, IT Seltis Hub A tempo pieno

    Annuncio dedicato alle persone appartenenti alle categorie protette - legge 68/99. Seltis Hub Diversity & Inclusion ricerca per un’importante azienda informatica un/a Receptionist appartenente alle categorie protette. La risorsa avrà le seguenti responsabilità: • Accogliere e dare il benvenuto con gentilezza e professionalità; • Definire i tempi di...

  • Showroom Sales Assistant

    2 settimane fa

    Greater Milan Metropolitan Area, Italia Tomorrow London A tempo pieno

    Who We Are Looking ForTomorrow Group is looking for an enthusiastic applicant with proven experience in Wholesale & Showroom Sales to support the commercial team during thePre-Fall 2026 market at our Paris Showroom between January 21st and January 27th 2026.As Showroom Sales Assistant you will support Tomorrow to achieve global sales targets, build and...