Administrative Assistant

3 giorni fa

Milano, Lombardia, Italia Randstad Italia A tempo pieno

Randstad Italia is seeking an organized, reliable, and proactive assistant to support the daily operations of the General Services and Administrative Department for one of our clients, a Chinese multinational telecom company based in Milan.

This role involves handling a wide range of administrative tasks to ensure smooth office operations. The ideal candidate will have excellent multitasking abilities, strong attention to detail, and a proactive approach.

  • Job Location:
    Milan
  • Salary Range (RAL):
    around €28.000

This is an outsourcing contract managed by Randstad Italia SpA. Please apply only if you are open to this specific contractual arrangement.

Key Responsibilities

Accommodation and Business Travel Services

  • Manage
    the daily operations of company-owned apartments, servicing internal employees for business trip accommodation requests.
  • Coordinate
    hotel bookings and temporary lodging arrangements for expatriate employees during the settling-in phase.
  • Oversee
    vendor coordination for check-in/out procedures, routine inspections, maintenance/repairs, and shuttle bus services.
  • Verify and reconcile
    monthly rental and service charges to ensure accurate payment processing.
  • Support
    annual contract review, handover, and renewal processes through operational analysis.

Physical Asset Management

  • Oversee
    the complete lifecycle management of company physical assets, including registration, inventory stocktaking, and eventual disposal.
  • Provide
    process guidance and operational support to internal employees regarding asset management best practices.
  • Lead
    the overall planning, budgeting, procurement, and inbound management of administrative laptops and associated accessories.
  • Manage
    the laptop asset deployment and recovery processes during employee onboarding and offboarding.
  • Execute
    asset scrapping and disposal processes, ensuring strict adherence to company policies and compliance requirements.

Qualifications and Skills

  • Proficient in Microsoft Excel
    and other related Microsoft Office applications (e.g., Word, PowerPoint).
  • Fluency in English and Chinese (Mandarin)
    is mandatory.
  • Strong ability to develop, build, and maintain effective relationships
    with both internal stakeholders and external partners.
  • Demonstrated empathy and patience
    in professional interactions.
  • Possesses a hard-working, optimistic, and open-minded
    attitude.

Why Join us?

This is an excellent opportunity for a dedicated administrative professional to join a dynamic team within a leading global company. If you are a motivated self-starter who meets these qualifications, we encourage you to apply.

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