Food & Beverage Analyst and Purchasing Support

POSITION SUMMARY

Calculate and control figures for food inventories, orders, and costs. Maintain clear and organized records to ensure all reports and invoices are filed and stored properly. Check Purchase Orders and Post invoices using computer programs. Conduct inventory audits to determine inventory levels and needs. Complete requisition forms for inventory and supplies. Notify manager/supervisor of low stock levels. Verify and track received inventory and complete inventory reports and logs. Reconcile shipping invoices and receiving reports to ensure count accuracy. Receive, unload, and process deliveries. Refuse acceptance of damaged, unacceptable, or incorrect items. Troubleshoot vendor delivery issues and oversee return process. Adhere to food safety and handling policies and procedures across all food-related areas. Monitor PAR levels for all F&B items to ensure proper levels. Report accidents, injuries, and unsafe work conditions to manager; complete safety training and certifications. Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Comply with quality assurance expectations and standards. Read and visually verify information in a variety of formats small print). Visually inspect tools, equipment, or machines to identify defects). Enter and locate work-related information using computers and/or point of sale systems. Perform other reasonable job duties as requested by Supervisors. CRITICAL TASKS Safety and Security Follow company and department safety and security policies and procedures to ensure a clean, safe, and secure environment. Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor. Identify and correct unsafe work procedures or conditions and/or report them to management and security/safety personnel. Use proper equipment, wear appropriate personal protective clothing (PPE), and employ correct lifting procedures, as necessary, to avoid injury. Follow policies and procedures for the safe operation and storage of tools, equipment, and machines. Maintain awareness of undesirable persons on property premises. Policies and Procedures Report accidents, injuries, and unsafe work conditions to manager; complete safety training and certifications. Maintain confidentiality of proprietary materials and information. Follow company and department policies and procedures. Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures. Protect the privacy and security of guests and coworkers. Ensure uniform, nametags, and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures. Perform other reasonable job duties as requested by Supervisors. Communication Speak to guests and co-workers using clear, appropriate and professional language. Talk with and listen to other employees to effectively exchange information. Answer telephones using appropriate etiquette Provide assistance to coworkers, ensuring they understand their tasks. Prepare and review written documents daily logs, business letters, memoranda, reports), including proofreading and editing written information to ensure accuracy and completeness. Working with Others Support all co-workers and treat them with dignity and respect. Develop and maintain positive and productive working relationships with other employees and departments. Partner with and assist others to promote an environment of teamwork and achieve common goals. Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality. Quality Assurance/Quality Improvement Comply with quality assurance expectations and standards. Physical Tasks Read and visually verify information in a variety of formats small print). Visually inspect tools, equipment, or machines to identify defects). Enter and locate work-related information using computers and/or point of sale systems. Stand, sit, or walk for an extended period of time or for an entire work shift. Move, lift, carry, push, pull, and place objects without assistance within weight limits. Move through narrow, confined, or elevated spaces. Move over sloping, uneven, or slippery surfaces. General Procurement & Finance Task Conduct inventory audits to determine inventory levels and needs. Lock and unlock secure merchandise storage areas. Notify manager/supervisor of low stock levels in a timely manner. Work with suppliers to resolve discrepancies between invoices and actual received merchandise, and report to manager/supervisor as necessary. Verify and track received inventory and complete inventory reports and logs. Order packaging, raw materials, and supplies as needed. Reconcile shipping invoices and receiving reports to ensure count accuracy. Conduct inventory audits to determine inventory levels and needs Complete requisition forms for inventory and supplies. Use technology to send, receive, and print out product requisitions. Receive, unload, and process deliveries and account for incoming freight based on invoice and receiving reports. Troubleshoot vendor delivery issues. Oversee return process by verifying counts, shipping addresses, labels, etc. Support the Purchasing Manager to collect offers from suppliers for materials, equipments, OC&E and FF&E. Maintain clear and organized records to ensure all reports and invoices are filed and stored properly. Check and Post invoices using computer programs. Calculate and check figures for food inventories, orders, and costs. What we’re looking for Analytical Skills Arithmetic Computation Computer Skills (Advanced knowledge of MS Excel is required) Learning Decision-Making Interpersonal Skills Team Work Diversity Relations Interpersonal Skills Customer Service Orientation Communications Italian and English Language Proficiency Listening Communication Applied Reading Telephone Etiquette Skills Personal Attributes Dependability Safety Orientation Integrity Positive Demeanor Stress Tolerance Presentation Adaptability/Flexibility Initiative Organization Detail Orientation Time Management Planning and Organizing Multi-Tasking Physical Abilities Proper Lifting Techniques General Procurement Inventory Control Hands-on experience with purchasing software (Knowledge of BirchStreet System would be a plus) Food - Stocking/Receiving Product Quality and Appearance Sanitation Systems PREFERRED QUALIFICATIONS Education High school equivalent Related Work Experience At least 2 year of related work experience Supervisory Experience No supervisory experience is required Explore our very big world As a world-class leader in the travel industry, there’s no better place than Marriott International to make your mark. Joining us, you’ll get to entertain and meet people from all over the world as you build your experience. You’ll find a place where your personality and ideas are appreciated just as much as the work you do. And you’ll grow through opportunities to explore the business, opening yourself to various career options. If you have the natural ability to communicate and enjoy working with others, we welcome you to join our global family. You’re welcomed here Our highest priority is making you feel as welcome as our guests. We want you to know you’re important to us and that you’ll make an impact in your role, and for that, you’ll be appreciated and valued.

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