Administrative Coordinator

6 giorni fa

Trieste, Italia HHLA A tempo pieno

Trieste, Via degli Alti Forni SNC

HHLA PLT Italy S.r.l.

Administration

HHLA PLT Italy is a multipurpose maritime terminal started in 2021, located in the middle of the fast-growing North Adriatic market. Here, the Expansion Project Team, carried out by the company Logistica Giuliana, is planning and executing a game changer phased project aiming to integrate the current facility into a fully automated state-of-the-art container terminal, making use of the most advanced technologies and expertise.

The Administrative Coordinator will play a key role in ensuring efficiency, productivity, the delivery of specific projects as well as contributing to a positive work environment. The Administrative Coordinator is responsible for the smooth running of our office daily activities. This role requires a combination of administrative skills and proactive approach to problem-solving.

What you can expect

Manage daily office activities, including welcoming and organizing the access of guests, setting of meeting rooms.

Assist with agendas management, including scheduling meetings, appointments, and events, and making travel arrangements as required.

Draft administrative documentation including official presentations, communications, and documents.

Assist in managing office budgets and expenses, tracking costs, and identifying opportunities for savings.

Support with relocation activities of the team, liaising with external suppliers where needed.

Support in drafting policies, procedures, and internal reporting to be implemented in the company.

Assist in managing office supplies inventory, placing orders, and collecting respective tracking invoicing as needed.

Provide administrative support, including managing correspondence and organizing documents between the different departments.

Comply with all the safety and security rules and regulations lead by example.

Support the department and business unit where required.

Follow the corporate authority matrix, contract policies compliance guidelines.

Actively report improvement opportunities to direct report.

What you bring to the table

English level B2.

Previous experience in an administrative or office support role.

Proficiency in Microsoft Office Suite and basic office management software.

Strong organizational skills and attention to detail.

Excellent communication and interpersonal abilities.

Ability to multitask and prioritize tasks effectively.

Willingness to learn and take on new responsibilities.

Ability to maintain confidentiality and exercise discretion.

The ideal candidate would have a valid EU working permit and would be willing to relocate to Trieste on short notice.

We encourage applications from candidates belonging to protected categories under Law 68/99, including individuals with disabilities and other underrepresented groups.

As an international logistics company with its roots in Hamburg, HHLA stands for cosmopolitanism and tolerance. We are convinced of the advantages of different perspectives, experiences and competences. Our aim is to create a working environment in which humanity, mutual respect and appreciation are the basis for the actions of all employees.

If you would like to shape the future of HHLA PLT (Logistica Giuliana) together with us, we look forward to receiving your detailed application - preferably online via our application form.

Your contact
HHLA PLT Italy S.r.l.
HR Management
Giulia Sant

#J-18808-Ljbffr

  • Administrative Coordinator

    1 mese fa

    Trieste, Friuli Venezia Giulia, Italia Hamburg Port Consulting GmbH A tempo pieno

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Hamburg Port Consulting GmbH. As an Administrative Coordinator, you will play a key role in ensuring the smooth operation of our office and supporting our team members in their daily tasks.Key ResponsibilitiesOffice Management: Manage daily...

  • Administrative Coordinator

    1 mese fa

    Trieste, Friuli Venezia Giulia, Italia Hamburg Port Consulting GmbH A tempo pieno

    {"h3": "Administrative Coordinator Role Overview"} Hamburg Port Consulting GmbH is seeking an experienced Administrative Coordinator to join our team in Trieste. As a key member of our Expansion Project Team, you will play a vital role in ensuring the smooth operation of our office daily activities. Key Responsibilities Manage daily office activities,...

  • Administrative Coordinator

    4 settimane fa

    trieste, Italia Hhla Plt Italy S.R.L. A tempo pieno

    Administrative Coordinator (Expansion Project) Trieste, Via degli Alti Forni snc.HHLA PLT Italy S.r.l.Administration HHLA PLT Italy is a multipurpose maritime terminal started in 2021, located in the middle of the fast-growing North Adriatic market.Here, the Expansion Project Team, carried out by the company Logistica Giuliana, is planning and executing a...

  • Administrative Coordinator

    2 mesi fa

    trieste, Italia Hamburg Port Consulting Gmbh A tempo pieno

    HHLA PLT Italy is a multipurpose maritime terminal started in 2021, located in the middle of the fast-growing North Adriatic market.Here, the Expansion Project Team is planning and executing a game changer phased project aiming to integrate the current facility into a fully automated state-of-the-art container terminal, making use of the most advanced...

  • Administrative Coordinator

    3 settimane fa

    trieste, Italia Hhla Plt Italy S.R.L. A tempo pieno

    Administrative Coordinator (Expansion Project)Trieste, Via degli Alti Forni snc.HHLA PLT Italy S.r.l.AdministrationHHLA PLT Italy is a multipurpose maritime terminal started in 2021, located in the middle of the fast-growing North Adriatic market. Here, the Expansion Project Team, carried out by the company Logistica Giuliana, is planning and executing a...

  • Administrative Coordinator

    2 settimane fa

    Trieste, Italia Hamburg Port Consulting GmbH A tempo pieno

    HHLA PLT Italy is a multipurpose maritime terminal started in 2021, located in the middle of the fast-growing North Adriatic market. Here, the Expansion Project Team is planning and executing a game changer phased project aiming to integrate the current facility into a fully automated state-of-the-art container terminal, making use of the most advanced...

  • Administrative Coordinator

    3 settimane fa

    trieste, Italia Hamburg Port Consulting Gmbh A tempo pieno

    HHLA PLT Italy is a multipurpose maritime terminal started in 2021, located in the middle of the fast-growing North Adriatic market.Here, the Expansion Project Team is planning and executing a game changer phased project aiming to integrate the current facility into a fully automated state-of-the-art container terminal, making use of the most advanced...

  • Administrative Coordinator

    6 giorni fa

    Trieste, Italia HHLA PLT Italy S.r.l. A tempo pieno

    Administrative Coordinator (Expansion Project) Trieste, Via degli Alti Forni snc. HHLA PLT Italy S.r.l. Administration HHLA PLT Italy is a multipurpose maritime terminal started in 2021, located in the middle of the fast-growing North Adriatic market. Here, the Expansion Project Team, carried out by the company Logistica Giuliana, is planning and...

  • Administrative Coordinator

    1 settimana fa

    Trieste, Friuli Venezia Giulia, Italia Theartgorgeous A tempo pieno

    Job Title: Administrative AssistantThe Abdus Salam International Centre for Theoretical Physics (ICTP) is seeking a highly skilled and experienced Administrative Assistant to join its team. As a key member of the ICTP staff, the successful candidate will provide administrative support to the Executive Director and other senior officials.Key...

  • Administrative Coordinator

    4 settimane fa

    trieste, Italia Hhla A tempo pieno

    Trieste, Via degli Alti Forni SNC HHLA PLT Italy S.r.l.Administration HHLA PLT Italy is a multipurpose maritime terminal started in 2021, located in the middle of the fast-growing North Adriatic market.Here, the Expansion Project Team, carried out by the company Logistica Giuliana, is planning and executing a game changer phased project aiming to integrate...

  • Administrative Coordinator

    3 settimane fa

    trieste, Italia Hhla A tempo pieno

    Trieste, Via degli Alti Forni SNCHHLA PLT Italy S.r.l.AdministrationHHLA PLT Italy is a multipurpose maritime terminal started in 2021, located in the middle of the fast-growing North Adriatic market. Here, the Expansion Project Team, carried out by the company Logistica Giuliana, is planning and executing a game changer phased project aiming to integrate...

  • Administrative Coordinator

    7 giorni fa

    Trieste, Friuli Venezia Giulia, Italia Hhla A tempo pieno

    pbJobSummary/b/ppWeareseekinganexperiencedAdministrativeCoordinatortojoinourteamatHHLAPLTItalyS.r.l.inTrieste.Thesuccessfulcandidatewillberesponsibleforensuringthesmoothrunningofourofficedailyactivities,includingwelcomingandorganizingtheaccessofguests,settingofmeetingrooms,andmanagingofficesuppliesinventory./ppbKeyResponsibilities/b/pulliManagedailyofficeact...

  • Office Assistant

    4 mesi fa

    Trieste, Italia UNESCO A tempo pieno

    OVERVIEW **Post Number**: 1ITSCTA 009VC **Grade**: G-3 **Parent Sector**: Natural Sciences Sector (SC) **Duty Station**: Trieste **Job Family**: Natural Sciences **Type of contract**: Temporary Appointment **Duration of contract**: From 7 to 11 months **Application Deadline (Midnight Paris Time)**: 05-DEC-23 **UNESCO Core Values**: Commitment to the...