Office Assistant

2 settimane fa

Pisa, Italia Ion Group A tempo pieno

Overview

The Productivity Support – Regional Operations team oversees office management and operational assistance for employees. This role offers broad exposure across various areas of the business and encompasses engaging and diverse responsibilities.

This role is solely open to those who fall within the Protected Categories under Italian Law (L. 68/99).

What We Need

We are looking for an experienced and proactive Office Assistant to provide administrative support, ensuring smooth office operations. The ideal candidate will work in a dynamic environment, maintaining the company's image of professionalism and reliability while supporting senior management, assisting with various projects, and providing key support to the Accounting and Finance teams.

Key Responsibilities

  • Efficiently manage office administration and the secretariat.
  • Handle internal and external correspondence promptly and professionally.
  • Provide general administrative support, including managing the cash book, preparing invoices, and maintaining records.
  • Collaborate with People Operations, Accounting, IT, Legal, and Finance teams to ensure smooth office functions.
  • Assist with travel arrangements, residence and work permits, and other administrative tasks.
  • Organize and support office events and employee gatherings.
  • Support Health & Safety procedures and ensure office compliance.
  • Work closely with the Facilities Manager on office and building management operations.
  • Oversee office supply management and procurement.

Qualifications and Experience

  • Minimum 2 years of experience in a similar role (references required).
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Skype, Teams).
  • Strong written and spoken English proficiency (minimum level B1).

Skills & Competencies

  • Excellent communication and interpersonal skills.
  • Strong customer service orientation and a positive, supportive attitude.
  • Ability to prioritize tasks and manage time effectively in a dynamic environment.
  • Strong organizational skills with attention to detail.
  • Proactive, innovative, and quick to learn with experience in providing comprehensive administrative support.

Important notes:

Please do not apply if you don’t currently have the legal right to work in Italy, or if that right is just about to expire.

Due to the high volume of applications, only those candidates that meet the required criteria for selection will be contacted.

We will only consider direct applications. CVs received via recruitment agencies will not be accepted.

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