Proactive Office Assistant

2 settimane fa


Pisa, Toscana, Italia ION Group A tempo pieno
Job Overview

The ION Group is seeking a highly skilled and proactive Office Assistant to provide exceptional administrative support in our regional operations. This role offers an excellent opportunity to work in a dynamic environment, maintaining the company's image of professionalism and reliability.

This position is open to candidates who fall within the Protected Categories under Italian Law (L. 68/99).

About the Role

We are looking for an experienced Office Assistant to efficiently manage office administration, handle internal and external correspondence, and provide general administrative support. The ideal candidate will work closely with senior management, assist with various projects, and collaborate with multiple teams to ensure smooth office functions.

Main Responsibilities:
  • Manage office administration, including secretariat tasks.
  • Handle internal and external correspondence professionally and promptly.
  • Provide administrative support, including managing the cash book, preparing invoices, and maintaining records.
  • Collaborate with People Operations, Accounting, IT, Legal, and Finance teams to ensure seamless office operations.
  • Assist with travel arrangements, residence, and work permits.
  • Organize and support office events and employee gatherings.
  • Support Health & Safety procedures and ensure office compliance.
  • Work closely with the Facilities Manager on office and building management operations.
  • Oversee office supply management and procurement.
Requirements and Qualifications
  • Minimum 2 years of experience in a similar role.
  • Proficiency in Microsoft Office Suite.
  • Strong written and spoken English proficiency (B1 level).
  • Excellent communication and interpersonal skills.
  • Strong customer service orientation and a positive attitude.
  • Ability to prioritize tasks and manage time effectively.
  • Strong organizational skills with attention to detail.
  • Proactive, innovative, and quick to learn with experience in providing comprehensive administrative support.
Salary Information

We offer an attractive salary range of €25,000 - €35,000 per annum, depending on experience, as well as opportunities for growth and professional development.

Note

Please note that this position is only open to candidates who currently have the legal right to work in Italy or those whose right to work is about to expire. Due to the high volume of applications, we will only contact candidates who meet the required criteria.



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