Senior Administrative Assistant

1 mese fa

Villanova d'Ardenghi, Italia VILLANOVA UNIVERSITY A tempo pieno
Senior Administrative Assistant

To view the position details and/or apply to a position, click on the View Details link below the Job Title. If you have questions about the application process, please refer to the Applicant FAQ's.

Posting Details

Posting Number: 20244186S
Position Title: Senior Administrative Assistant
Position Type: Staff
Location: Villanova, PA
Recruitment Type: Internal/External Applicants
Work Schedule: full-time/12-months
Department: 185-Mathematics & Statistics

Position Summary: The Senior Administrative Assistant reports to the Chairperson and is responsible for the daily management, operation and supervision of the Department of Mathematics and Statistics. Coordinates the advising process and all activities for the undergraduate math and statistics majors and minors, independent study sections and undergraduate internships. Works with the Assistant Chairperson on scheduling courses and part-time faculty assignments. Manages all Mathematics and Statistics budget accounts and procurement cards. Purchases capital equipment, makes departmental requisitions, reimbursements, all other department purchases and disbursements including grant administration. Coordinates the hiring and on-boarding process for all faculty and staff. Provides support to the Chair as department liaison/primary contact person with other University Offices.

Duties and Responsibilities
  • Provide assistance to undergraduate math and statistics majors and minors.
  • Update, assign and maintain advisor list and student databases.
  • Prepare and maintain undergraduate student folders.
  • Revise and prepare First Year Undergraduate Student Booklet.
  • Support Faculty with student advising using Degree Works, Advise, NOVASIS and Banner.
  • Submit and track changes to students’ degree audits using the Degree Works Exceptions/Adjustments process.
  • Certify students for graduation.
  • Coordinate all faculty hiring, including position advertising, candidate visits, hiring budgets, reimbursements, and employee on-boarding.
  • Update Departmental SharePoint accounts.
  • Maintain employee databases, including home addresses, emergency contact information, office assignments, telephone numbers, office hours, faculty roster card schedules and committee assignments.
  • Upload all Departmental course syllabi to the Provost syllabi archive.
  • Generate reports and track departmental budget accounts including faculty travel.
  • Use Novabuy ESM, Concur and PaymentWorks to manage all departmental expenditures, grant related administration, purchasing cards reconciliation, honoraria, requests for reimbursement, student stipends and on-boarding of new vendors.
  • Complete adjunct payroll and overload payroll reports.
  • Renew all institutional memberships and subscriptions.
  • Plan departmental meeting agendas and summarize and post meeting minutes.
  • In collaboration with the Program Coordinator oversee operations of the department including ordering supplies, maintaining office equipment, reserving rooms, trouble-shooting faculty and student issues, and planning departmental activities and events.
Minimum Qualifications
  • High School diploma.
  • 3-5 years related experience.
  • Proficient in computer software applications. Strong organizational, problem-solving and interpersonal skills. Excellent oral and written communications.
  • Ability to work independently and with discretion handling confidential matters.
  • Professional and respectful when working with faculty, students, families, staff and other University employees.
Preferred Qualifications
  • Some college preferred.
  • Previous experience in an academic environment preferred.
  • Familiar with Banner, NOVASIS, Degree Works, Advise, Novabuy ESM, PaymentWorks, People Admin and Zoom. Proficient in Microsoft Office.
Physical Requirements and/or Unusual Work Hours
  • Must be able to lift 30 lbs. and sit for long periods of time.
Special Message to Applicants

Posting Date: 10/25/2024
Closing Date (11:59pm ET):
Salary Posting Information: Commensurate with experience.
Salary Band: 12
Job Classification: non-exempt

References Needed

Minimum Number of References Needed: 0
Maximum Number of References Needed: 0

Supplemental Questions

Required fields are indicated with an asterisk (*).

  • * How did you first hear of this employment opportunity?
    • Higheredjobs.com
    • LinkedIn
    • Glassdoor
    • Chronicle Vitae
    • Academic Keys
    • PA CareerLink/JobGateway
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Advertisement in Academic or Professional Publication
    • Referred by a current employee
    • Referred by a friend, family member, or former employee
    • Heard about it at a conference or career fair
    • Browsing the Villanova website
    • Cabrini University employee
    • Other
  • * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A.
Documents needed to complete your application:Required Documents
  • Cover Letter / Letter of Interest
  • Resume / Curriculum Vitae
Optional Documents#J-18808-Ljbffr

  • Senior Administrative Assistant, Center for Access, Success and Achievement

    1 mese fa

    Villanova d'Ardenghi, Italia VILLANOVA UNIVERSITY A tempo pieno

    Senior Administrative Assistant, Center for Access, Success and AchievementTo view the position details and/or apply to a position, click on the View Details link below the Job Title. If you have questions about the application process, please refer to the Applicant FAQ's.Posting DetailsPosting Number: 20244185SPosition Title: Senior Administrative...

  • Senior Administrative Assistant, Center for Access, Success and Achievement

    1 settimana fa

    Villanova d'Ardenghi, Italia VILLANOVA UNIVERSITY A tempo pieno

    Senior Administrative Assistant, Center for Access, Success and AchievementTo view the position details and/or apply to a position, click on the View Details link below the Job Title. If you have questions about the application process, please refer to the Applicant FAQ's.Posting DetailsPosting Number: 20244185SPosition Title: Senior Administrative...

  • Administrative Assistant II, Stewardship

    1 mese fa

    Villanova d'Ardenghi, Italia VILLANOVA UNIVERSITY A tempo pieno

    Administrative Assistant II, StewardshipTo view the position details and/or apply to a position, click on the View Details link below the Job Title. If you have questions about the application process, please refer to the Applicant FAQ's.Posting DetailsPosting Number: 20244150SPosition Title: Administrative Assistant II, StewardshipPosition Type:...

  • Administrative Assistant II, Stewardship

    1 settimana fa

    Villanova d'Ardenghi, Italia VILLANOVA UNIVERSITY A tempo pieno

    Administrative Assistant II, StewardshipTo view the position details and/or apply to a position, click on the View Details link below the Job Title. If you have questions about the application process, please refer to the Applicant FAQ's.Posting DetailsPosting Number: 20244150SPosition Title: Administrative Assistant II, StewardshipPosition Type:...

  • Administrative Coordinator for Academic Affairs

    4 settimane fa

    Villanova d'Ardenghi, Lombardia, Italia VILLANOVA UNIVERSITY A tempo pieno

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Villanova University.About the RoleThe Senior Administrative Assistant will provide administrative support to the Chairperson of the Department of Mathematics and Statistics. The ideal candidate will have excellent organizational skills, be...

  • Administrative Support Specialist

    3 settimane fa

    Villanova d'Ardenghi, Lombardia, Italia VILLANOVA UNIVERSITY A tempo pieno

    Villanova University is seeking a highly skilled Administrative Support Specialist to join our team. As a key member of our department, you will provide administrative support to the Chairperson and oversee the daily management of the Department of Mathematics and Statistics.Job Description:The successful candidate will be responsible for coordinating the...

  • Professional Administrative Assistant

    3 settimane fa

    Villanova, Lombardia, Italia VILLANOVA UNIVERSITY A tempo pieno

    Job Description:Villanova University is seeking a highly skilled and detail-oriented Professional Administrative Assistant to join its Human Resources team. This role offers an excellent opportunity for students to gain practical experience in a business office environment and develop valuable skills that can be applied in future careers.About the...

  • Administrative Professional for Academic Department

    1 mese fa

    Villanova d'Ardenghi, Lombardia, Italia VILLANOVA UNIVERSITY A tempo pieno

    Villanova University Job OpportunityWe are seeking a highly skilled and organized Senior Administrative Assistant to join our Mathematics and Statistics department at Villanova University. The successful candidate will be responsible for managing the daily operations of the department, including coordinating advising processes, supervising staff, and...

  • Laboratory Assistant, Chemical and Biological Engineering

    2 mesi fa

    Villanova d'Ardenghi, Italia VILLANOVA UNIVERSITY A tempo pieno

    Laboratory Assistant, Chemical and Biological EngineeringTo view the position details and/or apply to a position, click on the View Details link below the Job Title. If you have questions about the application process, please refer to the Applicant FAQ's.Posting DetailsPosting Number: 20244182SPosition Title: Laboratory Assistant, Chemical and Biological...

  • Laboratory Assistant, Chemical and Biological Engineering

    2 mesi fa

    Villanova d'Ardenghi, Italia VILLANOVA UNIVERSITY A tempo pieno

    Laboratory Assistant, Chemical and Biological EngineeringTo view the position details and/or apply to a position, click on the View Details link below the Job Title. If you have questions about the application process, please refer to the Applicant FAQ's.Posting DetailsPosting Number: 20244182SPosition Title: Laboratory Assistant, Chemical and Biological...

  • Program Assistant

    1 mese fa

    Villanova d'Ardenghi, Italia VILLANOVA UNIVERSITY A tempo pieno

    Program AssistantTo view the position details and/or apply to a position, click on the View Details link below the Job Title. If you have questions about the application process, please refer to the Applicant FAQ's.Bookmark this Posting Print Preview |Apply for this Job Posting DetailsDo you have questions about the application process? If so, please...

  • Program Assistant

    1 settimana fa

    Villanova d'Ardenghi, Italia VILLANOVA UNIVERSITY A tempo pieno

    Program AssistantTo view the position details and/or apply to a position, click on the View Details link below the Job Title. If you have questions about the application process, please refer to the Applicant FAQ's.Bookmark this Posting Print Preview |Apply for this Job Posting DetailsDo you have questions about the application process? If so, please...

  • Lab Assistant- Engineering

    6 giorni fa

    Villanova d'Ardenghi, Italia VILLANOVA UNIVERSITY A tempo pieno

    Lab Assistant - EngineeringJoin our team as an Engineering Lab Assistant at the Drosdick Innovation Lab in the Villanova College of Engineering! As a Lab Assistant, you’ll play a crucial role in supporting the operations of our new state-of-the-art makerspace, where students, faculty, and staff come together to explore, create, and innovate. You’ll have...

  • Assistant Director, Strategic Partnerships

    4 settimane fa

    Villanova d'Ardenghi, Italia VILLANOVA UNIVERSITY A tempo pieno

    Assistant Director, Strategic PartnershipsTo view the position details and/or apply to a position, click on the View Details link below the Job Title. If you have questions about the application process, please refer to the Applicant FAQ's.Posting DetailsPosting Number: 20244209SPosition Title: Assistant Director, Strategic PartnershipsPosition Type:...

  • Assistant Director, Strategic Partnerships

    1 settimana fa

    Villanova d'Ardenghi, Italia VILLANOVA UNIVERSITY A tempo pieno

    Assistant Director, Strategic PartnershipsTo view the position details and/or apply to a position, click on the View Details link below the Job Title. If you have questions about the application process, please refer to the Applicant FAQ's.Posting DetailsPosting Number: 20244209SPosition Title: Assistant Director, Strategic PartnershipsPosition Type:...

  • Laboratory Assistant, Chemical and Biological Engineering

    7 giorni fa

    Villanova d'Ardenghi (PV), Italia VILLANOVA UNIVERSITY A tempo pieno

    Laboratory Assistant, Chemical and Biological Engineering To view the position details and/or apply to a position, click on the View Details link below the Job Title. If you have questions about the application process, please refer to the Applicant FAQ's . Posting Details Posting Number: 20244182S Position Title: Laboratory Assistant, Chemical and...

  • Program Manager, Summer Initiatives and Senior Services

    3 settimane fa

    Villanova d'Ardenghi, Lombardia, Italia VILLANOVA UNIVERSITY A tempo pieno

    About the RoleWe are seeking a highly motivated Program Manager to oversee the planning and administration of our summer initiatives, including the Personal Enrichment Program, Summer Sessions, Pre-College Summer Academy, and other special programs. Reporting to the Assistant Dean, Academic Programs, you will be responsible for managing all aspects of these...

  • Assistant/Associate Director, Global Fellowships

    5 giorni fa

    Villanova d'Ardenghi (PV), Italia VILLANOVA UNIVERSITY A tempo pieno

    Assistant/Associate Director, Global Fellowships To view the position details and/or apply to a position, click on the View Details link below the Job Title. If you have questions about the application process, please refer to the Applicant FAQ's . Posting Details Posting Number: 20244215S Position Title: Assistant/Associate Director, Global...

  • Assistant Director, Strategic Partnerships

    5 giorni fa

    Villanova d'Ardenghi (PV), Italia VILLANOVA UNIVERSITY A tempo pieno

    Assistant Director, Strategic Partnerships To view the position details and/or apply to a position, click on the View Details link below the Job Title. If you have questions about the application process, please refer to the Applicant FAQ's . Posting Details Posting Number: 20244209S Position Title: Assistant Director, Strategic Partnerships Position...

  • Office Support Assistant

    6 giorni fa

    Villanova, Lombardia, Italia VILLANOVA UNIVERSITY A tempo pieno

    Job Title: Office Support AssistantWe are seeking a highly skilled and detail-oriented individual to join our team as an Office Support Assistant at Villanova University.The ideal candidate will possess excellent interpersonal skills, be able to maintain confidentiality, and have the ability to work independently in a fast-paced environment.About the...