Executive Assistant

2 settimane fa

Re, Italia Orange Cyberdefense A tempo pieno
Some highlights
  • Being part of an international company yet with local presence
  • Build a safer digital society together with us
Working as anExecutive Assistant

The role of an executive assistant is important to the success of the executive and as a result the company. The Executive Assistant helps the executive for whom she/ he works with tasks such as scheduling; reviewing prioritizing and responding to emails preparing of and taking notes at meetings making travel arrangements and handling travel and expenses notes organizing team and company meetings and events supports the facility manager in the building he/she works on and any other administrative tasks that help the executive perform their job.

The EA is the executives righthand person who enables him/ her to advance company initiatives and goals. She/ he filters and attends to the daytoday functions that are part of the executives role so that the executive can focus on the highlevel leadership and strategy functions. This includes among others the following tasks:

  • Manage scheduling for GOPS EVP and Global SOC Director
  • Work directly with the GOPS EVP and GSOC Dir. to support all aspects of their daily work routine.
  • Maintain the executives calendar including scheduling meetings appointments speaking engagements and travel.
  • Act as tandem with HR ensuring our colleagues in Evere feel taken care off and support them during their employees journey with a variety of practicalities such as access to the building and collecting assets
  • Keep confidentiality and discretion on all matters and information to which he/she has access
  • Draft review and send communications (for/ on behalf of GOPS EVP and GSOC Dir.)
  • Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
  • Attend meetings and take notes
  • Answer and respond to emails communicate messages and information to the executive
  • Prioritize emails and respond when necessary
  • Determine priority of matters of attention for the executive; redirect matters to staff to handle or handle matters personally as appropriate.
  • Keep the executive advised of timesensitive and priority issues ensuring appropriate followup.
  • Coordinate travel arrangements and expenses notes
  • Organizing team and company events
  • Interact with highlevel executives internally and externally
What we expect of you
  • 35 years prior experience in supporting a senior executive or team
  • Excellent written and verbal communication skills
  • Excellent organization and timemanagement skills
  • Ability to pay attention to detail
  • Ability to multitask
  • Confidential & discrete
  • Interpersonal skills
  • Ability to identify and anticipate the executives needs
  • Thrives in a fastpaced environment
  • Customer service and administration skills
  • Able to work well under pressure
  • Closing skills
  • Results and excellence driven
  • Strong project management skills
  • Decision making
  • Problem solving
  • Excellent computer skills including the Microsoft Office (Sharepoint Outlook Word PowerPoint and Excel)
  • Language skills (English French)
What you can expect from us
  • Be taken care of We offer you 32 vacation days meal vouchers ecocheques hospitalization and group insurance. So you do not have to worry about a thing
  • Never stop learning We want to be the best in what we do and therefore we provide training certifications and learning opportunities for every employee so you continuously enrich your skills.
  • Transparency Communication is key So we organize company and team meetings on a regular base so everyone is informed properly.
  • Do what you love Enjoy flexibility with offices in Brussels/Antwerp/Ghent/Rotselaar & Nivelles a variety of events and lots of activities. We spend more time at work then we do at home that is why it is important that everyone feels at home. And we make sure you do
  • Snack to your hearts desire At Orange Cyberdefense we keep it healthy. So you can enjoy an assortment of fresh fruit and healthy snacks. For those with an occasionally sugar dip there are sweet snacks available.
  • Reputable brand You will join an internationally growing company with over 25 years experience in the industry. This makes us experts in what we do. We have an international presence and yet local teams to assist our customers.
  • The good life ...

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