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Senior Executive Assistant

5 mesi fa

Milano, Italia Tailor&Fox Srl A tempo pieno

Tailor&Fox – your HR Business Partner - for an International Investment Company, is searching for the following professional profile: SENIOR EXECUTIVE ASSISTANT Who provides full, proactive Personal Assistance and Office / Administrative Support.
Tasks and responsibilities : Diary management and coordination of meetings and calls over several time zones, ever-changing diaries.
Travel arrangements worldwide , visa requirements and schedules, book transport, accommodation and restaurants.
Mail management – read incoming emails and pass on messages and information in a timely manner, compose emails and draft correspondence.
Global Client liaison – act as point of contact for Chairman, liaising with high-profile members of the business world.
Handling of confidential information , prepare documents for meetings and detailed travel packs.
Personal administration in liaison with the Family Officer based in Europe: personal banking, bank statements, credit card reconciliation, making payments, processing and handling insurance claims, maintaining tax records, liaising with advisers, accountants.
For the office Records, forms and facilities management including IT.
Maintaining condition of the office and arrange for necessary repairs.
Organising office and maintain supplies of stationery and equipment.
Sourcing suppliers and negotiating contracts.
Post – sort, distribute incoming post and organise outgoing post and couriers.
Preparation of expense claims, bank transfers, and credit card reconciliations.
Process purchase invoices – collate data into invoice spreadsheet and make payments.
Preparation of Client invoices according to contracts and agreements.
Maintain health and safety policies, fire safety procedures and ensure they are observed.
Requirements: Languages: fluent knowledge of Italian, English and French Experience of at least 20 years in the role of Executive Assistant & Office Manager.
Ability to handle a wide range of administrative and executive support duties.
Proficiency in MS Office and Outlook.
Professionalism, confidentiality and interpersonal skills are mandatory.
Place of work: Milan centre .